Energy Management RFP Submission Form

Streamline Your Energy Management RFP Process

Evaluating energy management proposals shouldn't mean chasing down incomplete submissions or comparing apples to oranges. This Energy Management RFP Submission Form gives facility managers, procurement teams, and sustainability directors a standardized way to collect detailed, comparable proposals from energy service companies (ESCOs) and energy management consultants.

Built for facilities teams at commercial real estate firms, healthcare systems, educational institutions, manufacturing plants, and government agencies, this template captures everything you need to evaluate comprehensive energy optimization proposals—from audit methodologies and energy modeling approaches to retrofit recommendations, utility rebate navigation expertise, measurement and verification protocols, and critical savings guarantee terms.

Why Paperform for Energy Procurement

Paperform transforms complex RFP submissions from scattered email attachments into structured, professional responses. Service providers can upload technical documentation, provide detailed cost breakdowns using calculation fields, and submit credentials—all in one branded, mobile-friendly form that integrates directly with your procurement workflow.

Use conditional logic to show relevant follow-up questions based on service scope (lighting retrofits vs. whole-building optimization), and leverage file upload fields for supporting documentation like previous project case studies, engineering certifications, and financial statements. Once submitted, responses automatically flow into your Google Sheets, Airtable, or procurement management system via native integrations.

For organizations managing multiple facilities or RFPs simultaneously, Stepper (stepper.io) can automate your evaluation workflow—routing submissions to technical reviewers, triggering scoring rubrics, scheduling finalist presentations, and keeping stakeholders updated without manual coordination.

Whether you're issuing your first energy management RFP or standardizing procurement across a portfolio of buildings, this template helps you collect the technical and commercial information you need to make confident vendor selections that deliver verified energy savings and strong ROI.