Employee Office Seating Preference Form

Streamline Your Office Moves with a Professional Employee Seating Preference Form

Office relocations and desk moves can be complex—especially when you're coordinating seating arrangements for dozens (or hundreds) of employees. Whether you're moving to a new building, reorganizing your current space, or adopting a hybrid workspace model, understanding employee preferences and requirements is essential for a smooth transition.

This Employee Office Seating Preference Form helps facilities managers, HR teams, and operations coordinators gather all the information needed to create an optimal seating plan. Built with Paperform, it's designed to capture workspace type preferences, proximity requests, accessibility needs, and ergonomic equipment requirements—all in one professional, easy-to-complete form.

What makes this seating preference form essential?

Moving offices or reassigning desks without input from your team can lead to decreased productivity, accessibility oversights, and employee dissatisfaction. This form ensures you're considering everyone's needs before finalizing your floor plan.

You'll collect critical information including preferred workspace types (open desk, private office, quiet zone, collaborative area), seating proximity requests (near team members, specific departments, or natural light), accessibility requirements, ergonomic equipment needs, and any special accommodations.

The conditional logic built into the form means employees only see questions relevant to their selections—keeping the experience streamlined while ensuring you capture all necessary details.

Perfect for facilities managers and HR teams

If you're responsible for coordinating office moves, hot-desking programs, or workspace reconfigurations, this form gives you the structured data you need to make informed decisions. Responses can be exported to spreadsheets for analysis, shared with space planners, or integrated directly into your project management tools.

Use Stepper (stepper.io) to automate what happens next: route accessibility requests to your facilities team, notify managers about team proximity preferences, update your workspace management system, or trigger approval workflows for special equipment requests—all without manual data entry.

For organizations managing multiple office locations or handling frequent space changes, Paperform's Agency+ plan lets you deploy consistent seating preference forms across all sites while maintaining centralized reporting and control.

Ready to make your next office move smoother? Start with this template and customize it to match your organization's workspace options, equipment inventory, and approval processes. With Paperform, you'll turn a potentially chaotic relocation into an organized, employee-centered transition.