Employee Office Move FAQ & Concern Submission Form

Managing an office move or relocation can feel overwhelming for employees facing workspace changes, desk reassignments, or entirely new office environments. This Employee Office Move FAQ & Concern Submission Form gives your team a single, accessible place to find answers, voice concerns, and get clarity during transitions—all while keeping facilities and HR teams organized and responsive.

Whether you're moving a handful of desks across floors or relocating an entire office to a new building, this template helps you communicate proactively, reduce anxiety, and capture every question that might otherwise clog email inboxes or Slack channels. Employees can browse categorized FAQs, search for specific topics, and submit their own questions or concerns with confidence that they'll receive a timely response.

Built for facilities managers, office managers, operations teams, HR professionals, and workplace coordinators, this form is ideal for companies of all sizes navigating office moves, hybrid workspace reconfigurations, hot-desking rollouts, or post-pandemic return-to-office transitions. It's especially valuable for larger organizations where clear communication and documentation are critical to keeping moves on track and employees informed.

The form includes an anonymity option, so employees can raise sensitive concerns without fear of judgment, plus response timeline expectations to set clear communication standards. You can integrate submission data with your knowledge base, project management tools, or internal comms platforms using Stepper workflows—automatically routing questions to the right department, updating your FAQ database, and triggering follow-up emails when answers are ready.

Paperform makes it easy to embed this form directly into your intranet, company portal, or move announcement emails, ensuring employees always know where to go for help. With conditional logic, you can tailor the experience based on question category, show relevant resources on the fly, and keep the process feeling personal even at scale.

From packing timelines and new seating charts to IT setup and parking assignments, this template helps you stay ahead of the curve, document institutional knowledge, and turn a potentially stressful move into a smooth, well-supported experience for everyone involved.