Digital Nomad Work Arrangement Request Form

Work from anywhere with a digital nomad arrangement

The rise of remote work has opened up incredible opportunities for employees to embrace the digital nomad lifestyle—working from different cities and countries while maintaining their professional responsibilities. But making this arrangement work requires clear communication, planning, and agreement between employers and employees.

This Digital Nomad Work Arrangement Request Form gives your team a structured way to propose international remote work arrangements. Whether your employee wants to spend three months in Portugal, explore Southeast Asia, or set up in a coworking space in Mexico City, this template captures everything HR and management need to evaluate and approve the request.

What makes this template essential for remote-first teams

Unlike a standard remote work request, digital nomad arrangements come with unique considerations: time zone differences, legal requirements, work permit compliance, tax implications, and the need to maintain availability for client meetings and team collaboration. This form addresses all of those factors upfront, reducing back-and-forth emails and ensuring nothing important gets overlooked.

The template includes sections for detailed travel itineraries with planned locations and dates, country-specific work permit and visa documentation, confirmation of reliable internet connectivity, client meeting availability across time zones, and agreements for quarterly check-ins to assess how the arrangement is working.

How Paperform makes digital nomad requests seamless

Built on Paperform's flexible platform, this template can be customized to match your company's specific policies and brand. Add conditional logic to show different questions based on the employee's destination, department, or length of stay. Use file upload fields to collect passport copies, visa documentation, or proof of travel insurance.

Once submitted, you can integrate this form with your HR systems, send automatic notifications to managers and People Ops teams, or use Stepper to create approval workflows that route requests through multiple stakeholders before final sign-off. For companies that need formal agreements, you can even connect to Papersign to turn approved requests into legally binding remote work contracts with eSignatures.

Perfect for progressive, remote-first organizations

This form template is ideal for tech companies, startups, creative agencies, consulting firms, and any organization that values flexibility and trust in their work culture. It's designed for People Operations teams, HR managers, and executives who want to support employee autonomy while maintaining clear expectations and compliance.

By formalizing the digital nomad request process, you demonstrate that your company is serious about remote work done right—balancing freedom with accountability, and adventure with professional excellence.