Destination Wedding Guest Information Form

Planning a destination wedding means coordinating travel, accommodations, and activities for guests arriving from different locations—and keeping track of everyone's preferences can quickly become overwhelming. This Destination Wedding Guest Information Form centralizes all the details you need to create a seamless, personalized experience for every guest attending your celebration abroad.

Whether you're getting married on a tropical beach, in a European villa, or at a mountain resort, this template helps you collect RSVPs, dietary requirements, travel itineraries, accommodation choices, excursion bookings, and even welcome bag customization—all in one place. Guests can submit their information at their convenience, and you'll have everything organized to share with your wedding planner, venue coordinator, and vendors.

Perfect for couples and wedding planners who need to:

• Track arrival and departure details for airport transfers and welcome events
• Coordinate room blocks and accommodation upgrades across multiple properties
• Offer optional excursions like snorkeling, wine tours, or spa days
• Personalize welcome bags with dietary-friendly snacks, allergy considerations, and guest preferences
• Collect emergency contact information and special requests in advance

Using Paperform's conditional logic, you can show or hide questions based on guest responses—such as only displaying excursion options to guests staying longer than the wedding weekend, or accommodation preferences to those who haven't booked yet. The clean, on-brand design ensures your form feels like a natural extension of your wedding website, not a generic survey.

For wedding planners managing multiple destination events, Paperform's Agency+ plan lets you duplicate and customize this template for each couple, while keeping client data separate and organized. You can also connect submissions to your CRM, project management tools, or spreadsheets via native integrations or Stepper workflows to automatically update guest lists, send confirmations, and trigger follow-up emails.

Make your destination wedding as stress-free as possible by gathering all guest information upfront—so you can focus on celebrating, not chasing down details.