Data Catalog Access Request Form

Streamline Data Catalog Access with Paperform

Managing access to your data catalog and governance platform shouldn't be a bottleneck. Whether you're a data engineer requesting metadata management rights, an analyst needing data dictionary access, or a data product owner ready to publish, this Data Catalog Access Request Form gives your IT and data governance teams a structured, secure way to provision the right permissions to the right people.

Why data teams choose Paperform for access management

Modern data platforms require granular permission controls—not everyone needs the same level of access to your data catalog, metadata repository, or data product publishing workflows. This template helps you:

• Capture detailed access requirements with conditional logic that shows relevant permission options based on role and use case
• Streamline approvals by routing requests to the right data stewards or platform administrators
• Maintain governance standards by documenting business justification, data domains, and compliance considerations
• Speed up onboarding for new data team members with clear, self-service access requests

Built for data governance and IT operations teams

This form template is designed specifically for organizations running data catalog platforms (like Alation, Collibra, Atlan, or custom solutions) and needing to manage:

• Metadata management permissions for cataloging, tagging, and enriching data assets
• Data dictionary editing access for business glossary management and term standardization
• Data product publishing rights for certified datasets, dashboards, and analytics products
• Role-based access controls aligned with data governance policies

The form captures everything your governance team needs: requester details, business justification, specific permission levels, data domain scope, and manager approval information—all in one clean, professional interface.

Automate access workflows with Stepper

Don't stop at data collection. Connect this form to Stepper to build intelligent workflows that handle the entire access lifecycle:

• Auto-route requests to different data stewards based on data domain or platform
• Trigger approval chains in Slack or Microsoft Teams
• Provision access in your identity provider (Okta, Azure AD) or directly in your data catalog via API
• Send confirmation emails with onboarding resources and access guidelines
• Log all requests to Airtable, Google Sheets, or your ITSM platform for audit trails

Stepper's AI-native workflow builder means your IT and governance teams can set up these automations without writing code, freeing them from manual ticketing and spreadsheet tracking.

Professional, on-brand access forms

Your data access request form represents your organization's governance maturity. With Paperform's document-style editor, you can customize fonts, colors, and layouts to match your internal brand guidelines, embed the form directly in your company intranet or data portal, or share it as a standalone page with your custom domain.

Conditional logic ensures requesters only see relevant fields—if someone requests read-only access, they won't be confused by data product publishing options. Dropdown menus keep data domain selections consistent, and required fields ensure your governance team has everything they need to make informed decisions.

Secure, compliant, and audit-ready

Data access management is a critical control point for compliance frameworks like GDPR, SOC 2, and industry regulations. Paperform is SOC 2 Type II certified and offers data residency controls, SSO, and role-based permissions for your admin team.

Every form submission creates an auditable record of who requested what access, when, and why—essential for demonstrating compliance during audits and maintaining least-privilege access principles across your data platform.

Perfect for data-driven organizations

This template is ideal for:

• Data platform and governance teams managing enterprise data catalogs and metadata repositories
• IT access management teams provisioning permissions for business intelligence and analytics tools
• Data engineering teams onboarding new members to data infrastructure platforms
• Analytics and BI teams standardizing how data products are published and shared
• Chief Data Officers and data stewards enforcing consistent access policies across data domains

Over 500,000 teams worldwide trust Paperform to handle business-critical workflows. Whether you're scaling your data mesh, implementing data fabric architecture, or simply modernizing how you manage data catalog access, this template gives you a production-ready starting point that you can launch and customize in minutes.

Start collecting structured, secure data access requests today—and connect to Stepper to turn every submission into an automated workflow that keeps your data governance on track.