Data Breach Incident Report Form

When a data breach occurs, every minute counts—and so does every detail. This Data Breach Incident Report Form gives IT teams, security officers and compliance managers a structured way to capture the full scope of an incident, from the systems affected and user impact to the response actions taken and regulatory notifications due.

Built for businesses that need to act fast and stay compliant, this template walks your team through the critical information regulators and stakeholders expect: when the breach was discovered, what data was exposed, how many users are impacted, which systems are compromised, and what steps you've taken to contain the threat. Conditional logic surfaces the right follow-up questions based on breach severity and type, so you're not wading through irrelevant fields when the clock is ticking.

Use this form to centralise incident documentation across IT, legal and leadership, ensuring everyone is working from the same record. Once submitted, responses can trigger workflows in Stepper to notify your legal team, log incidents in your security platform, open tasks in project management tools, and schedule regulatory filings—turning a stressful manual process into a coordinated response.

For organisations subject to GDPR, CCPA, HIPAA breach notification rules or other data protection regulations, this form helps you stay organised during the chaos and provides a clear audit trail. Whether you're a SaaS company, healthcare provider, financial services firm or any business handling sensitive data, this template is designed to keep your response sharp, compliant and documented from the first sign of trouble.

Paperform is SOC 2 Type II compliant, trusted by over 500,000 teams worldwide, and integrates seamlessly with your security stack, CRM and communication tools—so your breach response is as automated and coordinated as your day-to-day operations.