Custom T-Shirt Printing Order Form

Custom T-Shirt Printing Made Simple with Paperform

Whether you're a small business creating branded merchandise, a school ordering team uniforms, or an event organizer needing custom apparel, managing custom t-shirt orders shouldn't feel like juggling spreadsheets and email chains. This Custom T-Shirt Printing Order Form template is designed to streamline your entire ordering process—from design upload to final payment—all in one professional, on-brand experience.

Built for Print Shops, Merchandisers & Promotional Product Businesses

Custom apparel printing businesses need forms that do more than just collect information. This template helps you:

• Capture complete order specifications including fabric type, colors, sizes and quantities without back-and-forth emails
• Accept design files directly through the form with image upload fields
• Calculate pricing automatically with quantity-based discounts that update in real-time as customers adjust their order
• Process payments instantly with built-in Stripe, PayPal or Square integration
• Reduce order errors by collecting everything upfront in a structured, clear format

Perfect for screen printers, embroidery shops, promotional product companies, merchandise teams, corporate branding agencies, and anyone in the custom apparel business.

Smart Pricing Calculations That Convert

One of the biggest friction points in custom apparel ordering is unclear pricing. This template includes built-in calculation fields that automatically apply quantity-based discounts:

• Small orders (1-24 shirts) at standard pricing
• Medium orders (25-49 shirts) with percentage discounts
• Large orders (50-99 shirts) with deeper discounts
• Bulk orders (100+ shirts) at wholesale rates

Customers see their total update live as they select sizes and quantities, creating transparency that builds trust and increases conversion rates. No more "request a quote" limbo—just clear, instant pricing.

Professional Design Collection Process

Forget messy email attachments. The form includes dedicated image upload fields for customers to submit their design files, logos, or artwork references directly. You can specify accepted file types and sizes, and all uploads are securely stored and linked to each order submission.

Add conditional logic to show different design requirements based on printing method (screen printing vs. direct-to-garment vs. embroidery), ensuring you get exactly what you need to start production.

Complete Size Breakdown & Inventory Planning

The template includes a comprehensive size selection system that lets customers specify quantities for each size (XS through 5XL). This size breakdown approach gives you:

• Accurate production planning from day one
• No confusion about total quantities vs. size distribution
• Easy export to your production management system
• Built-in inventory tracking if you're managing stock

For teams ordering uniforms or corporate apparel, this detailed size collection prevents the common headache of ordering "50 shirts" only to discover everyone needs a medium.

Seamless Workflow Integration with Stepper

Once an order is submitted, Stepper (stepper.io) can automatically route it through your entire production workflow:

• Send design files to your creative team for review
• Create a production ticket in your project management system
• Update inventory levels in your database
• Notify your fulfillment team when printing is complete
• Send tracking information to customers automatically

This end-to-end automation means your team spends less time on administrative tasks and more time actually printing great apparel.

Payment Processing & Deposit Options

Accept full payment, deposits, or set up payment plans directly through the form. The template works seamlessly with Paperform's payment integrations:

• Collect full payment upfront for smaller orders
• Require 50% deposits for large custom jobs
• Set minimum order values to ensure profitability
• Apply taxes and shipping costs based on location

All payment data syncs with your accounting tools, creating a clean audit trail from order to invoice.

Brand Experience That Builds Loyalty

Unlike generic Google Forms or basic order forms, Paperform lets you create an on-brand experience that reflects your print shop's personality. Use the doc-style editor to add:

• Your logo and brand colors throughout
• Product photos showing fabric options and color swatches
• Video guides explaining file requirements or design tips
• Testimonials from happy customers who've ordered before

When your order form looks professional and feels easy to use, customers are more likely to complete their purchase and come back for their next print run.

Perfect for Every Custom Apparel Use Case

This template adapts to virtually any custom t-shirt printing scenario:

• Corporate merchandise & branded apparel: Company swag, employee uniforms, trade show giveaways
• Schools & sports teams: Team jerseys, spirit wear, fundraising merchandise
• Events & campaigns: Concert merch, festival tees, political campaign shirts
• Small business branding: Retail merchandise, promotional products, branded workwear
• Nonprofit fundraising: Awareness campaigns, donor thank-you gifts, event shirts

Simply customize the fabric options, color palettes, and pricing tiers to match your specific offerings and printing capabilities.

Security & Reliability You Can Trust

With SOC 2 Type II compliance and enterprise-grade security, Paperform protects both your business data and your customers' payment information. Forms are reliable, fast-loading, and work beautifully on mobile devices—critical for capturing orders from customers wherever they are.

Get Started in Minutes

While custom t-shirt printing requires attention to detail, your order form doesn't need to be complicated to build. This template gives you a complete, professional starting point that you can customize in Paperform's intuitive editor. Add or remove fabric types, adjust your pricing structure, update size options, and make it perfectly yours—no developer required.

For print shops ready to move beyond email chaos and spreadsheet juggling, this Custom T-Shirt Printing Order Form template turns every order into a smooth, professional experience that helps you grow your apparel business.