Coworking Space Technology Upgrade Surcharge Form

Streamline Your Coworking Technology Upgrade Claims

As remote and hybrid work becomes the standard, coworking spaces are continuously investing in better infrastructure—faster internet, upgraded tech equipment, enhanced security systems, and modern facilities. These technology upgrades often come with surcharges that remote teams need to track, document, and claim back from their employers.

This Coworking Space Technology Upgrade Surcharge Form helps remote teams submit these additional costs clearly and efficiently. Whether you're claiming for improved Wi-Fi connectivity, access to upgraded conference room technology, or infrastructure modernization fees, this template ensures all the necessary details are captured in one place.

Why Use This Template?

For HR managers, finance teams, and operations coordinators, managing ad-hoc coworking expenses can become messy without a standardised process. This form helps you:

• Capture detailed upgrade information including what was upgraded, why it was necessary, and the cost breakdown
• Attach receipts and documentation for clear audit trails
• Route claims efficiently with all required approvals in one submission
• Track technology investments across your distributed team

Automate Your Approval Workflow

Pair this form with Stepper to automatically route claims to the right approvers based on amount thresholds, send notifications when claims are approved or require more information, and sync approved expenses directly to your accounting software or expense management system. No more chasing receipts or manually updating spreadsheets.

Who This Template Is For

This form is perfect for:

• Remote-first companies with distributed teams using coworking spaces
• Finance and operations teams managing workplace expense policies
• HR departments supporting flexible work arrangements
• Startups and scale-ups with hybrid workforce models

With Paperform's intuitive design and powerful integrations, you can customise this template to match your company's branding and expense policy, then embed it in your internal wiki or employee portal for easy access.

Get started today and bring clarity to your coworking technology expense process—your finance team (and remote workers) will thank you.