Corporate Wellness Program Coordinator Code of Conduct

Protect Privacy and Build Trust in Your Corporate Wellness Program

Managing a corporate wellness program means handling sensitive health information, personal accommodations, and confidential employee data. This Corporate Wellness Program Coordinator Code of Conduct template helps organisations establish clear ethical guidelines, privacy protocols, and professional standards for anyone coordinating wellness initiatives.

Why This Template Matters for HR and Wellness Teams

Whether you're running fitness challenges, mental health support programs, or comprehensive wellbeing initiatives, coordinators need explicit guidance on:

• Participant privacy and confidentiality – ensuring health information never reaches the wrong people
• Accommodation requests – handling disability, religious, or medical accommodations with sensitivity
• Data security protocols – protecting health data in compliance with privacy regulations
• Professional boundaries – maintaining appropriate relationships with participants
• Ethical conduct standards – clear expectations for integrity, respect, and inclusion

This template creates a formal acknowledgment process that protects both your organisation and your wellness program participants.

Built for Modern Workplace Wellness

Paperform makes it simple to collect, store, and track these critical acknowledgments. The form includes conditional logic to ensure coordinators understand role-specific responsibilities, built-in signature capture for legal validity, and seamless integration with your HR systems.

For organisations managing multiple wellness programs or locations, you can use Stepper (stepper.io) to automate the onboarding workflow – triggering training assignments, adding coordinators to secure communication channels, or notifying compliance teams when new coordinators complete their acknowledgment.

If you need coordinators to review and sign detailed policy documents beyond the form itself, Papersign (papersign.com) connects directly to your form submissions, creating a complete audit trail of policy acceptance and updates.

Perfect for HR, Compliance, and Wellness Teams

This template works across industries and organisation sizes – from startups launching their first wellness initiative to enterprise HR departments managing comprehensive employee health programs. It's ideal for HR managers, wellness coordinators, compliance officers, and anyone responsible for maintaining ethical standards in workplace wellbeing programs.

Trusted by HR teams worldwide and SOC 2 Type II compliant, Paperform helps you maintain professional standards and protect sensitive employee health information with confidence.