Community Content Contribution Guidelines & Submission Form

Build a Thriving Community with Clear Content Guidelines

A successful branded community thrives on quality contributions from engaged members. But without clear guidelines and expectations, community content can quickly become inconsistent, off-brand, or difficult to moderate. This Community Content Contribution Guidelines & Submission Form template helps you establish professional standards while empowering your members to create and share valuable content.

Whether you're managing a Discord server, Facebook group, Slack community, Reddit forum, or custom platform, this template gives you everything you need to onboard contributors, set clear expectations, and collect high-quality submissions that align with your brand values.

What's Included in This Template

This comprehensive form covers all the essential elements of community content management:

Posting Standards & Brand Guidelines – Clearly communicate your content quality expectations, tone of voice, formatting requirements, and brand alignment standards so contributors know exactly what great content looks like in your community.

Moderation Policies & Community Rules – Set clear boundaries around acceptable content, prohibited topics, spam prevention, and respectful engagement. Members acknowledge these policies before submitting, reducing moderation headaches down the line.

Content Submission Workflow – Collect all the details you need to review and approve community content, including content type, topic, format, target audience, and supporting materials like images, links, or drafts.

Recognition Programs – Build engagement by outlining how top contributors will be recognized, whether through badges, featured posts, spotlight opportunities, or exclusive perks that reward quality participation.

Escalation Procedures – Provide clear paths for members to report issues, appeal moderation decisions, or raise concerns, ensuring your community feels safe and heard.

Member Content Rights & Licensing – Protect both your brand and your contributors by clearly defining content ownership, usage rights, attribution requirements, and how member content may be repurposed across your channels.

Why Community Managers & Marketing Teams Love This Template

For Marketing Agencies & Social Media Managers: Easily onboard user-generated content contributors for client campaigns, ensuring all submissions meet brand standards and legal requirements before going live.

For Content Creators & Influencers: Build and moderate your own branded community with professional standards that scale as your audience grows, without needing developer resources.

For SaaS & Tech Companies: Empower your user community to share tips, tutorials, and success stories while maintaining quality control and protecting intellectual property.

For Membership Communities & Online Courses: Create clear contribution pathways for students and members who want to share knowledge, case studies, or resources with peers.

Streamline Community Management with Paperform

This template leverages Paperform's powerful features to make community content management effortless:

Conditional Logic shows or hides different sections based on content type, experience level, or submission category, creating a personalized experience for each contributor while keeping your form organized.

File Uploads let members attach draft content, images, videos, or supporting materials directly in their submission, keeping everything in one place for easy review.

Multi-Page Layout breaks complex guidelines into digestible sections—introduction, policies, submission details, and acknowledgment—reducing overwhelm and increasing completion rates.

Custom Success Messages can direct approved contributors to next steps, provide submission timelines, or automatically invite them to exclusive contributor channels.

Rich Formatting with images, videos, and styled text makes your guidelines easy to read and engaging, ensuring members actually understand your standards before submitting.

Automate Your Community Workflow with Stepper

Take your community content management to the next level by connecting this form to Stepper, Paperform's AI-native workflow automation tool:

• Auto-route submissions to the right moderators or content reviewers based on topic, content type, or complexity
• Send approval notifications via Slack, Discord, or email when new submissions need review
• Update your CRM or community platform (like Circle, Discourse, or Mighty Networks) automatically when content is approved
• Trigger recognition workflows that award badges, send congratulations emails, or update leaderboards when contributors hit milestones
• Create escalation paths that notify senior moderators when reports or appeals are submitted

Perfect for These Industries & Use Cases

This template is ideal for:

• Marketing agencies managing user-generated content campaigns for clients
• SaaS companies fostering product communities and user champions
• Online course creators encouraging student contributions and peer learning
• Membership communities building engaged, contributing member bases
• Brand communities (Discord, Slack, Facebook Groups) setting professional standards
• Nonprofit organizations coordinating volunteer storytelling and advocacy content
• Content platforms onboarding guest contributors and community writers

Get Started in Minutes

With Paperform's intuitive doc-style editor, you can customize this template to match your community's unique voice, guidelines, and submission requirements in minutes—no coding required. Adjust questions, add your brand colors and logo, embed videos explaining your standards, and launch a professional community content system today.

Your community is your most valuable marketing asset. Give your members the clear guidelines and smooth submission experience they deserve, while protecting your brand and streamlining your moderation workflow.

Ready to build a thriving contributor community? Start with this template and create a content submission experience that's professional, clear, and conversion-friendly.