Commercial Kitchen Grease Trap Maintenance Request Form

Managing grease trap maintenance in commercial kitchens is critical for regulatory compliance, preventing costly backups, and maintaining a safe, odor-free environment. Whether you run a restaurant, hotel kitchen, or institutional food service facility, staying on top of grease interceptor pumping schedules and documentation requirements can be a challenge.

This Commercial Kitchen Grease Trap Maintenance Request Form template streamlines the entire process—from scheduling routine pumping services to reporting flow rate issues, odor problems, and documenting health department compliance. Built with Paperform, this form gives facility managers, kitchen operators, and maintenance contractors a professional, mobile-friendly tool to log service requests, track maintenance history, and ensure nothing falls through the cracks.

The form captures essential details like facility information, grease trap specifications, current service schedules, flow rate monitoring data, and any compliance documentation required by local health departments. Conditional logic routes urgent issues to the right team members immediately, while routine requests can trigger automated workflows through Stepper to schedule contractors, send calendar reminders, and update maintenance logs in your facilities management system.

For property managers and restaurant groups overseeing multiple locations, this template helps centralize all grease trap maintenance across your portfolio. You can embed it on your operations portal, send it to kitchen managers as part of monthly checklists, or share it with contracted service providers to standardize reporting. With built-in file uploads, teams can attach service reports, inspection certificates, and photos directly to each submission—keeping everything organized and audit-ready.

Paperform's flexible design means you can match the form to your brand, add facility-specific questions, and customize confirmation emails to automatically notify maintenance teams, accounting departments, or health and safety officers. Whether you need to demonstrate compliance during inspections or simply prevent emergency callouts, this template gives you a reliable system that keeps commercial kitchens running smoothly and up to code.