Collaborative Workspace & Huddle Room Equipment Relocation Form

Moving collaborative workspaces and huddle rooms requires careful coordination of technology, equipment and AV systems. This Collaborative Workspace & Huddle Room Equipment Relocation Form gives facilities managers, IT teams and office coordinators a structured way to inventory equipment, document relocation requirements and verify everything works after the move.

Whether you're relocating a single huddle room or reconfiguring an entire floor of collaborative spaces, this form captures every critical detail—from video conferencing hardware and displays to whiteboards, cables and network connections. You'll document current configurations, specify destination requirements and create a testing checklist to ensure zero downtime when teams return to work.

Built for facilities managers, IT professionals, office managers and workspace coordinators in growing businesses, the form streamlines equipment tracking and handoffs between teams. Use conditional logic to tailor questions based on room type and equipment complexity, and integrate with Stepper to automate approval workflows, assign relocation tasks to technicians and trigger post-move testing schedules.

Paperform's calculation engine helps you track total equipment value for insurance purposes, while file uploads let you attach photos of current setups, cable diagrams and vendor documentation. Once the move is complete, eSignatures via Papersign confirm that IT and facilities have verified and signed off on the new installation.

This template helps you maintain business continuity during office moves, prevent equipment loss or damage, and ensure your collaborative technology is ready to support hybrid teams from day one in the new space.