Co-op Member Annual Meeting Attendance & Voting Form

Streamline Your Co-op's Annual General Meeting with Paperform

Running a cooperative means keeping your members engaged, informed, and empowered to vote on the decisions that matter most. Whether you're managing a housing co-op, worker cooperative, credit union, or community buying group, your annual general meeting (AGM) is the cornerstone of democratic governance—and this form template makes organizing it effortless.

This Co-op Member Annual Meeting Attendance & Voting Form handles everything you need for a successful AGM: RSVP tracking, board election voting, budget approval, dietary accommodations, and proxy designation for members who can't attend in person. Instead of juggling spreadsheets, paper ballots, and email chains, you get one professional, secure form that captures all responses in real time.

Built for co-op governance and member participation

Co-ops thrive on transparency and member participation, and this template reflects that. Members can confirm their attendance, review key agenda items, cast their votes for board positions, approve or question the proposed budget, and designate a proxy holder—all in one seamless experience. The form uses conditional logic to show proxy fields only when needed, keeping the experience clean and relevant for each member.

Paperform's calculation engine can even tally votes and track quorum in real time when connected to your member database via Stepper or integrations like Airtable, Google Sheets, or your co-op management software. This means your board can monitor responses, confirm quorum, and prepare materials ahead of the meeting without manual data entry.

Flexible for in-person, hybrid, or virtual AGMs

Whether you're hosting your AGM in a community hall, over Zoom, or as a hybrid event, this template adapts. Members can indicate their attendance preference, opt into virtual participation, request accommodations, and submit questions for the Q&A—all before the meeting starts. This helps your organizing team plan logistics, send the right meeting links, and ensure every voice is heard.

For co-ops transitioning to digital governance, Paperform's eSignature add-on Papersign can formalize proxy designations or member acknowledgments with legally binding signatures, creating a clear audit trail for your records.

SOC 2 compliant and ready for member data

Co-ops handle sensitive member information, and Paperform is built to protect it. With SOC 2 Type II compliance, GDPR readiness, and data residency controls, you can confidently collect RSVPs, voting preferences, and proxy details knowing your platform meets professional security standards. Role-based permissions let you control who on your board or admin team can view, edit, or export responses.

This template is ideal for housing co-ops, worker cooperatives, food co-ops, credit unions, community land trusts, and any member-owned organization that values transparency, participation, and streamlined governance.