Clinical Trial Vendor Assessment Form

Clinical Trial Vendor Assessment Form for Pharmaceutical Companies

Running clinical trials requires meticulous oversight of vendor performance across multiple critical areas. This Clinical Trial Vendor Assessment Form helps pharmaceutical companies, CROs, and research organizations systematically evaluate clinical trial vendors on patient recruitment efficiency, data quality standards, regulatory compliance, and milestone achievement.

Why vendor assessment matters in clinical trials

Clinical trials operate under strict regulatory frameworks where vendor performance directly impacts trial timelines, data integrity, and ultimately, drug approval outcomes. Regular vendor assessments ensure your partners maintain the high standards required for successful trial completion while identifying areas for improvement before they become critical issues.

What this template includes

This comprehensive assessment form evaluates vendors across key performance indicators including:

• Patient recruitment metrics – enrollment rates, screening efficiency, and retention performance
• Data quality and management – accuracy, completeness, query resolution times, and database management
• Regulatory compliance – adherence to GCP, ICH guidelines, FDA/EMA requirements, and audit readiness
• Milestone achievement – on-time delivery, budget adherence, and communication effectiveness
• Risk management – protocol deviations, adverse event reporting, and corrective action response

Streamline your vendor management with Paperform

Built on Paperform's flexible platform, this form can be customized to match your organization's specific evaluation criteria and scoring methodologies. Use conditional logic to trigger follow-up questions based on performance ratings, automatically calculate overall vendor scores, and route completed assessments to the appropriate stakeholders.

Connect this form to your existing systems using Stepper workflows to automatically update vendor management databases, trigger review meetings for underperforming vendors, or generate performance reports. Integration with your CRM or project management tools ensures vendor assessment data flows seamlessly into your broader quality management system.

This template is ideal for clinical operations managers, vendor management teams, quality assurance professionals, and clinical project managers who need a standardized, efficient approach to vendor evaluation that maintains the rigor required in pharmaceutical research.