CIPC Special Resolution Filing Form

Filing special resolutions with the Companies and Intellectual Property Commission (CIPC) is a critical compliance requirement for South African companies making material changes to their constitution or structure. Whether you're amending your Memorandum of Incorporation, changing your company name, altering share capital, or implementing other significant corporate changes, this CIPC Special Resolution Filing Form streamlines the entire process.

This template is designed specifically for South African businesses navigating the Companies Act 71 of 2008 requirements. It ensures you capture all necessary information for the 75% shareholder approval threshold, properly document notice periods served to shareholders, and clearly establish implementation effective dates for your resolutions.

Why Paperform is ideal for CIPC compliance forms

Paperform makes it simple for company secretaries, legal professionals, and business owners to manage complex regulatory filings without juggling multiple documents or spreadsheets. The conditional logic built into this template adapts based on the type of resolution being filed, ensuring you only collect relevant information for each specific change type.

With Paperform's calculation engine, you can automatically verify that shareholder approval percentages meet the 75% threshold required by the Companies Act. The form captures detailed shareholder information, meeting dates, notice periods, and implementation timelines all in one place—creating a complete audit trail for your CIPC submission.

For firms managing multiple clients, Paperform's Agency+ plan lets you duplicate and customize this template for different companies while maintaining consistent compliance standards. You can also use Stepper to automate follow-up workflows: trigger reminders for implementation dates, automatically generate CIPC forms from submission data, update your practice management system, and notify relevant stakeholders when resolutions are approved.

Papersign integration takes this further by allowing you to send the completed resolution documentation for eSignature from directors, shareholders, or company secretaries—keeping your entire compliance process digital and traceable.

This form template is ideal for corporate law firms, company secretarial services, accounting practices, and in-house legal teams who need a professional, compliant way to manage CIPC special resolution filings efficiently.