Church Facility Reservation Form

Planning a wedding, memorial service, or community celebration at your church has never been easier. This Church Facility Reservation Form helps religious organizations streamline their booking process while ensuring every event meets facility guidelines and scheduling requirements.

Whether you're a church administrator managing multiple event requests or a community member hoping to host a special occasion, this template provides a clear, organized way to handle facility reservations. From sanctuary weddings to fellowship hall receptions, the form guides users through space selection, technical needs, and important policies—all in one place.

Built for churches, chapels, and faith communities

This form is designed specifically for religious organizations that open their doors to members and the community. It handles everything from initial availability inquiries to detailed event planning, including audio/visual support requests, kitchen access, decorating guidelines, and suggested donation structures.

The template includes conditional logic that shows relevant questions based on the selected space—so someone booking the sanctuary sees questions about ceremony music and guest capacity, while fellowship hall bookings surface catering and setup options. This smart approach keeps the form feeling simple while capturing all the details your facilities team needs.

How Paperform makes facility management effortless

With Paperform's visual editor, you can customize this template to match your church's specific spaces, policies, and aesthetic. Add your church logo, adjust the donation amounts, embed floor plans or photos of each space, and write guidelines in your own voice—all without touching a line of code.

Need to sync reservations with your church calendar? Paperform integrates seamlessly with Google Calendar, Office 365, and other scheduling tools, automatically blocking out reserved dates and sending confirmation details to your facilities coordinator.

Automate approvals and communications with Stepper

Turn each reservation request into a managed workflow using Stepper, Paperform's AI-powered automation platform. Route sanctuary bookings to your pastoral team for approval, send kitchen access guidelines automatically when that option is selected, and trigger reminder emails two weeks before the event with setup details and key contact information. Stepper keeps everyone informed without manual follow-up.

Accept donations and deposits seamlessly

Connect Stripe, PayPal, or Square to collect suggested donations, facility fees, or security deposits right within the reservation form. Use Paperform's calculation fields to adjust pricing based on space selection, event duration, or add-ons like technical support—giving users transparent pricing before they submit.

This template is perfect for churches, synagogues, mosques, temples, community chapels, and other houses of worship looking to serve their congregation and community with grace and organization. With Paperform's SOC 2 Type II compliance and secure infrastructure, you can trust that sensitive event details and payment information stay protected.