Childcare Staff Competency Matrix & Skills Gap Analysis

Identify Training Needs and Build Stronger Childcare Teams

Running a quality childcare facility means ensuring your staff have the right skills to nurture, educate, and keep children safe. This Childcare Staff Competency Matrix helps daycare centers, preschools, and early learning facilities conduct thorough skills gap analyses across critical competency areas.

Whether you're preparing for licensing reviews, planning professional development, or onboarding new educators, this competency assessment template lets you evaluate staff proficiency in early childhood development, safety protocols, documentation systems, family engagement, and curriculum implementation. The structured format makes it easy to identify strengths, pinpoint training needs, and create targeted development plans for your team.

Built with Paperform, this template works beautifully on any device, so directors and supervisors can complete assessments during classroom observations or staff reviews. Conditional logic adapts the form based on staff roles, and you can customize competency areas to match your facility's specific licensing requirements or educational philosophy.

Responses automatically flow into your chosen tools—sync results to Google Sheets for analysis, send summaries to HR systems, or trigger follow-up workflows using Stepper to automatically schedule training sessions, send professional development resources, or create individualized improvement plans. You can also use Papersign to formalize development agreements or training acknowledgments with secure eSignatures.

This template is trusted by childcare directors, early childhood education coordinators, and training managers who need a professional, efficient way to assess competencies and ensure their teams meet the highest standards of care and education.