Catering Staff Event Timesheet

Streamline Catering Staff Time Tracking with Paperform

Managing catering staff hours across multiple event phases can be complex. This Catering Staff Event Timesheet template is designed specifically for catering companies, event venues, and food service providers who need to track billable hours accurately while maintaining health and safety compliance.

Why This Template Works for Catering Businesses

Catering events have unique timing requirements—setup before guests arrive, active service during the event, and breakdown afterward. This template separates hours by phase, making it easy to:

• Track hours accurately across setup, service, and breakdown periods
• Calculate gratuity automatically based on total hours and event parameters
• Verify health permits before staff work events, ensuring compliance
• Capture event details for accurate billing and payroll processing
• Document multiple staff members for the same event efficiently

Built for Food Service Operations

Whether you're running a boutique catering company, managing staff for a venue, or coordinating large-scale events, this form handles the operational details that matter. Staff can submit their own hours, supervisors can verify, and your back office gets clean data ready for payroll and client billing.

The calculation engine automatically totals hours across all three phases, while conditional fields ensure you only collect the information you need based on the type of work performed. Everything syncs seamlessly with your existing tools via Stepper, so timesheet data can flow directly into payroll systems, accounting software, or client invoices without manual re-entry.

Keep Your Team Compliant and Paid on Time

Health permit verification is built right into the form, so you never send staff to an event without valid certification. Gratuity calculations happen automatically based on your business rules, and managers can review submissions before they hit payroll. With Paperform's integrations, you can send notifications to supervisors, log hours in spreadsheets, or push data to QuickBooks, Xero, or your preferred accounting platform.

This template is trusted by catering teams who need professional time tracking without the complexity of enterprise software—just clean forms, accurate calculations, and reliable automation.