Business Mail Forwarding Direct Debit Setup Form

Streamline Your Business Mail Forwarding with Automatic Payments

Managing a virtual office or business mail forwarding service shouldn't mean chasing invoices every month. This Business Mail Forwarding Direct Debit Setup Form makes it easy for mail forwarding companies, virtual office providers, and registered agent services to collect payment authorisation and service preferences in one professional, branded form.

Built with Paperform, this template captures everything you need: client details, forwarding address preferences, scanning frequency, package handling instructions, and direct debit authorisation—all in a single, mobile-friendly form that matches your brand.

Perfect for virtual office providers, coworking spaces, and business centres

Whether you're running a virtual office service, coworking space with mail handling, or a dedicated mail forwarding business, this form helps you:

• Collect direct debit authorisation securely and clearly, with all required terms and signatures
• Capture service preferences like scanning frequency, forwarding schedules, and package handling instructions
• Enable mail hold requests so clients can pause services during travel or holidays
• Reduce administrative overhead by automating payment collection and preference updates

The form uses conditional logic to show relevant fields based on service tier and preferences, ensuring clients only see what matters to them. Need to follow up? Connect the form to your CRM or accounting software with Paperform's native integrations or use Stepper (stepper.io) to automatically create customer records, send welcome emails, and trigger billing workflows the moment someone submits.

Secure payments and automated workflows

With Paperform's built-in payment processing via Stripe, PayPal, or Square, you can collect setup fees, deposits, or first-month payments directly in the form. Use Papersign (papersign.com) to turn submissions into formal service agreements that clients can eSign, keeping everything linked and audit-ready.

For finance teams and virtual office operators in professional services, legal, consulting, and remote-first businesses, this template offers a fast, professional way to onboard new mail forwarding clients while automating the busywork. SOC 2 Type II compliant and trusted by businesses worldwide, Paperform gives you enterprise-grade security with SMB-friendly simplicity.