Aviso de Privacidad (Privacy Notice) Acceptance Form

Streamline INAI Compliance with a Professional Aviso de Privacidad Form

For businesses operating in Mexico, compliance with the Federal Law on Protection of Personal Data Held by Private Parties (LFPDPPP) and INAI (Instituto Nacional de Transparencia, Acceso a la Información y Protección de Datos Personales) regulations isn't optional—it's essential. This Aviso de Privacidad acceptance form helps Mexican businesses, professional services firms, eCommerce companies, and agencies collect explicit consent for data processing while clearly communicating privacy rights to customers, clients, and employees.

Whether you're onboarding new clients, processing employee information, collecting customer data for marketing campaigns, or managing user registrations, this template ensures you're meeting your legal obligations under Mexican privacy law while maintaining a professional, branded experience.

Built for Mexican Data Protection Compliance

This template is specifically designed to address the requirements of Mexico's privacy framework, including:

• Clear identification of the data controller (responsible party)
• Transparent communication of what personal data is collected and why
• Explicit consent for data processing, transfers, and sensitive data handling
• ARCO rights information (Acceso, Rectificación, Cancelación, Oposición) so individuals understand how to exercise their rights
• Contact details for privacy inquiries and requests

The form walks users through your privacy notice in a clear, accessible format and captures their explicit acceptance—creating a documented audit trail that demonstrates compliance during regulatory reviews or audits.

Perfect for Legal Teams, HR Departments, and Business Owners

Lawyers, compliance officers, HR managers, and business owners across Mexico rely on privacy acceptance forms for client intake, employment onboarding, vendor registration, and customer consent management. This template works seamlessly for:

• Law firms and notaries managing client data and case files
• Healthcare providers and clinics collecting sensitive patient information
• Financial services and insurance firms handling RFC, IMSS, and banking data
• eCommerce and retail businesses processing customer orders and payment information
• HR and recruitment teams onboarding employees and managing personnel files
• Marketing agencies obtaining consent for email campaigns and lead generation

By implementing a digital Aviso de Privacidad form, you reduce paperwork, improve compliance documentation, and make it easier for individuals to understand and accept your privacy practices.

Automate Compliance Workflows with Stepper

Once someone submits their consent, you can use Stepper (stepper.io) to automate your compliance and operational workflows. For example:

• Route accepted privacy notices to your legal or compliance team for review
• Update your CRM or database with consent timestamps and user preferences
• Trigger follow-up emails with a copy of the privacy notice and ARCO rights information
• Log submissions in Google Sheets or Airtable for audit trail purposes
• Notify relevant departments (HR, legal, customer success) based on the type of data being collected

This ensures that every consent is properly documented, stored securely, and can be retrieved quickly during audits or when individuals exercise their ARCO rights.

Secure eSignatures with Papersign

For situations requiring a more formal legal record—such as employment contracts, client service agreements, or vendor onboarding—you can use Papersign (papersign.com) to convert the accepted privacy notice into a signed document. This provides an additional layer of legal protection and creates a tamper-proof record of consent that satisfies regulatory and contractual requirements.

Paperform is trusted by businesses across Mexico and Latin America for its flexibility, security (SOC 2 Type II compliant), and ease of use. This template gives you a professional, compliant starting point that you can customize to match your organization's specific privacy practices, brand identity, and legal requirements—all without needing a developer or designer.