Auto Show Exhibitor Application

Managing exhibitors at auto shows requires detailed coordination of display spaces, vehicle requirements, test drive logistics, and promotional activities. This Auto Show Exhibitor Application template streamlines the entire exhibitor onboarding process, from company information and vehicle specifications to test drive area requests and promotional staff approval.

Designed for auto show organizers, event management companies, and convention centers hosting automotive exhibitions, this form captures everything needed to allocate booth space effectively, coordinate vehicle logistics, and ensure a professional exhibition experience. The template includes sections for vehicle display requirements (dimensions, weight, special features), test drive participation requests, promotional staff details requiring approval, and insurance documentation.

Paperform's conditional logic automatically shows or hides relevant sections based on exhibitor needs—if they're requesting a test drive area, additional safety and insurance fields appear. Calculation fields can help determine booth pricing based on square footage, corner positioning, and additional services. Once submitted, use Stepper (stepper.io) to automatically create exhibitor packets, send approval notifications to your safety team for test drive requests, update your event management database, and trigger reminders for insurance documentation deadlines.

With Papersign (papersign.com), you can instantly convert approved applications into exhibitor agreements and insurance waivers, collecting legally binding signatures while keeping everything linked to the original submission. Perfect for automotive trade shows, consumer auto shows, classic car exhibitions, and specialty vehicle events, this template helps you manage complex exhibitor requirements professionally and efficiently.