Australian Employee Onboarding Form

Streamline Your Australian Employee Onboarding with Paperform

Starting a new employee in Australia involves navigating multiple compliance requirements—from TFN declarations to superannuation choice forms and Fair Work information statements. This Australian Employee Onboarding Form template brings all the essential documentation into one streamlined, professional digital form that saves time for both HR teams and new starters.

Built for Australian Employers and HR Teams

Whether you're a small business owner, HR manager, or accounting firm managing payroll for multiple clients, this template covers the core regulatory requirements for onboarding employees under Australian law. It captures tax file number declarations, superannuation fund choices, residency status, bank details for payroll, and emergency contacts—all in one place.

The form is structured to match ATO and Fair Work requirements, helping you maintain compliance while reducing paperwork and manual data entry. By digitising your onboarding process, you can automatically route completed forms to your payroll system, accounting software, or HRIS using Paperform's native integrations or Stepper workflows.

Automate Your HR Workflows with Stepper

Once a new employee submits their onboarding form, you can use Stepper to automatically create their employee record in your HRIS, send their TFN declaration details to your accountant, notify your super fund, and trigger a welcome email sequence—all without manual data re-entry. Stepper's AI-native workflow builder connects Paperform to your existing tools, turning each submission into a seamless multi-step onboarding journey.

For businesses that need signed employment contracts or policy acknowledgments, you can also use Papersign to automatically generate and send employment agreements for eSignature based on the details captured in this form.

Professional, Compliant and Ready to Customise

This template is designed to be clear and accessible for new employees while maintaining the professional tone expected in HR documentation. You can easily customise fields, add your company branding, include your Fair Work Information Statement as a PDF, and adjust the form to suit your specific industry or award requirements.

Paperform is trusted by thousands of Australian businesses to handle sensitive employee data securely, with SOC 2 Type II compliance and data residency controls available for teams that need extra peace of mind. Start onboarding new employees faster, more professionally, and with full compliance confidence.