Auction House Lost Item Report

Losing personal belongings at an auction can be stressful—whether you've misplaced a jacket, catalog, or purchased item. Our Auction House Lost Item Report template helps auction houses streamline the lost and found process with a professional, easy-to-complete form that captures all essential details.

This template is designed specifically for auction houses, art galleries, estate sale venues, and fine art auction platforms. It collects critical information including auction date, lot numbers, bidder credentials, detailed item descriptions, and contact information—making it simple for your staff to match lost items with rightful owners.

Why Paperform is perfect for auction houses:

With Paperform's flexible form builder, you can customize this template to match your auction house branding and embed it directly on your website. The doc-style editor makes it easy to add your logo, adjust colors to match your brand guidelines, and include helpful instructions or venue maps.

Use conditional logic to show different fields based on item type (personal belongings vs. purchased lots), and automatically route urgent reports to your operations team via email notifications. Connect the form to your CRM or Google Sheets to maintain a centralized lost and found database that multiple staff members can access.

For auction houses managing multiple events or locations, you can duplicate this form and customize it for each venue—all within one Paperform account. And with Stepper workflow automation, you can create follow-up sequences that automatically email submitters when matching items are found, keeping communication professional and timely.

Whether you're running weekly estate auctions or prestigious fine art sales, this template helps you provide excellent customer service even when things go missing. Create a streamlined lost item reporting system that reflects the professionalism your bidders expect.