Art Supplies Donation Form for Youth Programs

Art Supplies Donation Form for Youth Programs

For nonprofits, schools, community centers and youth organizations, securing art supplies can be challenging on limited budgets. This Art Supplies Donation Form for Youth Programs makes it simple to accept in-kind donations of paints, brushes, paper, craft materials and other creative supplies—while ensuring everything meets safety standards for children and teens.

Built with Paperform, this template lets you capture detailed information about each donation: material types, quantities, condition, age-appropriateness and project suitability. Conditional logic guides donors through relevant questions, and you can add photos or brand details to help your team sort and catalog items efficiently.

Why this template works for youth arts programs

Whether you're running after-school programs, summer camps, workshops or classroom enrichment, quality art supplies fuel creativity—but not every donated material is safe or suitable for young hands. This form helps you:

• Screen for child safety: Include questions about toxicity, small parts, sharp objects and compliance with safety standards
• Match materials to programs: Assess whether supplies work for toddlers, elementary students, teens or specialized projects
• Track inventory needs: Prioritize donations based on your current supply gaps and upcoming project plans
• Build donor relationships: Collect contact details to send thank-you notes, tax receipts and program updates

Automate donor acknowledgment and logistics with Stepper

Once your form captures a donation, use Stepper to automate what happens next. Send personalized thank-you emails, create calendar reminders for pickup or drop-off, log donations in your CRM or inventory system, and route large or specialized donations to the right staff member for review. This keeps your small team focused on programs, not administrative busywork.

Perfect for nonprofits, schools and community organizations

This template is ideal for youth arts nonprofits, public and private schools, libraries, rec centers, Boys & Girls Clubs, foster care programs, refugee services and any organization that depends on community generosity to keep creative opportunities accessible. Paperform's donation-friendly design, mobile-responsive layout and payment integrations (for monetary contributions alongside goods) make it a natural fit for mission-driven teams.

Trusted by over 500K organizations worldwide, SOC2 Type II & GDPR compliant, Paperform helps nonprofits run professional donation programs without needing a developer or complicated software.