Art Gallery Exhibition Photography Intake Form

Streamline Your Gallery Photography with Our Exhibition Intake Form

Art galleries and exhibition spaces need meticulous documentation of exhibitions, from individual artwork details to opening night coverage. This Art Gallery Exhibition Photography Intake Form helps photographers and gallery coordinators capture every essential detail upfront—ensuring nothing is missed when documenting exhibitions, installations, and special events.

Whether you're a commercial gallery, museum, contemporary art space, or artist-run initiative, this template is designed for the unique workflows of exhibition photography. Collect comprehensive information about artwork documentation requirements, installation views, lighting preferences, opening reception coverage, and catalog specifications all in one professional intake form.

Built for Gallery Workflows

This form covers the full spectrum of exhibition photography needs: artist and exhibition details, individual artwork documentation (including dimensions, materials, and specific framing requirements), installation shot preferences, event coverage for opening receptions and special programs, usage rights, deadlines, and delivery specifications for both digital files and print catalogs.

The structured intake process helps photographers understand exactly what's needed before arriving on-site, while galleries can ensure consistency across exhibitions and maintain proper archives. With conditional logic built in, the form adapts based on coverage type—showing catalog-specific questions only when needed, or expanding event coverage details for opening receptions.

Automate Your Photography Workflow with Stepper

Once a gallery submits their photography requirements, you can use Stepper to automate everything that follows. Create workflows that automatically send confirmation emails with shoot preparation checklists, add assignments to your project management system, schedule calendar reminders for key deadlines, generate client folders in cloud storage, and trigger follow-up sequences for file delivery and approval.

For galleries managing multiple exhibitions simultaneously, Stepper can route different types of requests to specialized photographers, update exhibition databases, and keep your entire team synchronized—all triggered from a single form submission.

Professional, On-Brand Forms That Convert

Built with Paperform's flexible design system, this intake form can be customized to match your gallery's visual identity or photography brand. Adjust fonts, colours, and layouts to create a seamless experience whether you're embedding it on your website or sharing it as a standalone booking page.

Trusted by photographers, galleries, museums, and creative professionals worldwide, Paperform delivers the tools you need to run a professional photography business without the complexity of enterprise software.