Architecture Site Office Desk Assignment Form

Managing workspace allocation on active construction sites requires more than basic desk booking—it demands coordination between architects, contractors, inspectors, and project stakeholders who need reliable access to plans, progress updates, and meeting spaces.

This Architecture Site Office Desk Assignment Form is purpose-built for architecture firms and construction project managers who need to efficiently allocate limited site office workspace while maintaining visibility across project timelines, contractor schedules, and inspection requirements.

Whether you're managing a multi-phase development, coordinating between multiple architecture teams, or scheduling inspector visits that require dedicated workspace, this template helps you:

• Assign desks based on project phase and role – Match workspace to the specific needs of architects, engineers, contractors, and inspectors with conditional logic that adapts to project requirements
• Coordinate contractor schedules – Capture contractor company details, trade specialties, and equipment needs to prevent workspace conflicts
• Track construction progress milestones – Link desk assignments to specific project phases so teams have access when they need it most
• Schedule inspection workspace – Reserve dedicated areas for building inspectors, safety officers, and compliance reviews
• Manage plan storage and equipment – Track drawing tube storage, printer access, safety equipment, and secure document areas

The form includes payment integration for extended workspace bookings, making it simple to charge contractors or consultants for longer-term desk access. With Paperform's conditional logic, different workspace options appear based on booking duration, role type, and project phase—streamlining the assignment process.

Once submitted, connect this form to Stepper to automatically notify site managers, send desk location details with site maps, update your workspace availability calendar, and trigger reminder workflows for checkout procedures. You can also sync bookings to your project management tools like Procore, Buildertrend, or Airtable to maintain a single source of truth across your construction operations.

Paperform's professional design options let you match the form to your firm's branding, while features like calendar integrations, file uploads for credentials, and mobile-friendly layouts ensure smooth workspace coordination whether your team is in the trailer or in the field.

Perfect for architecture firms, general contractors, construction managers, and site supervisors who need to transform chaotic site office logistics into organized, trackable workspace management.