Alberta Ethics Commissioner Conflict of Interest Disclosure Form

Alberta Ethics Commissioner Conflict of Interest Disclosure Form

Elected officials and senior government employees in Alberta have a responsibility to maintain the highest standards of ethical conduct. Under Alberta's Conflicts of Interest Act, Members of the Legislative Assembly (MLAs) and designated senior officials must disclose potential conflicts of interest to the Office of the Ethics Commissioner to ensure transparency and accountability in government.

What is the Conflicts of Interest Act?

The Conflicts of Interest Act establishes clear rules about when personal interests might conflict with public duties. Whether you're an MLA, a ministerial staff member, or a senior official in the Alberta Public Service, this legislation requires timely disclosure of situations where your private interests could influence—or appear to influence—your public decision-making.

Who Needs to File This Disclosure?

This conflict of interest disclosure form is designed for:

• Members of the Legislative Assembly (MLAs) serving in the Alberta Legislature
• Ministers and Parliamentary Secretaries with additional disclosure obligations
• Ministerial staff and senior officials designated under the Act
• Public agency executives and board members of Crown corporations

If you're unsure whether you're required to file, the Office of the Ethics Commissioner provides guidance and can confirm your obligations based on your specific role.

Common Disclosure Scenarios

Alberta's Ethics Commissioner reviews disclosures related to a wide range of situations, including but not limited to:

• Financial interests in companies doing business with the Government of Alberta
• Family members' business interests that could be affected by government decisions
• Outside employment or business activities that may create real or perceived conflicts
• Gifts, benefits, or hospitality beyond allowable thresholds
• Real property interests that could be influenced by government policy or action
• Contractual relationships with government entities or regulated industries
• Board memberships or advisory roles with private sector or nonprofit organizations

By disclosing early and in detail, you help the Ethics Commissioner provide tailored advice on managing potential conflicts and maintaining public trust.

Why Use Paperform for Ethics Compliance?

While conflict of interest disclosures are serious regulatory filings, the submission process doesn't need to be cumbersome. This Paperform template is designed to streamline the disclosure process while maintaining the professionalism and detail required for Alberta's Ethics Commissioner.

Paperform's strengths for regulatory and compliance use cases include:

• Conditional logic that adapts the form based on your role, the nature of the conflict, and the specific disclosure required—ensuring you only answer relevant questions
• Secure data handling with SOC 2 Type II compliance, so sensitive personal and financial information is protected
• Audit trails that timestamp submissions and store all responses for future reference or follow-up inquiries
• Document uploads that let you attach supporting materials like contracts, financial statements, or correspondence directly to your disclosure
• Automated confirmations that provide immediate acknowledgment of your submission and next steps

Once you submit your disclosure, the Ethics Commissioner's office can review the details, request clarification if needed, and provide guidance on compliance. With Paperform's built-in workflow capabilities, submissions can trigger internal routing, case creation, or follow-up tasks to ensure nothing falls through the cracks.

Streamline Compliance Workflows with Stepper

For government offices managing high volumes of disclosures, Stepper (stepper.io) can automate the entire post-submission workflow. Once a conflict of interest form is submitted through Paperform, Stepper can:

• Automatically assign the disclosure to the appropriate case officer based on the type of conflict or the filer's role
• Send acknowledgment emails with case reference numbers and expected timelines
• Create a case file in your document management system or CRM
• Schedule follow-up reminders if additional information is required
• Route completed reviews to senior staff for final sign-off
• Maintain a centralized audit log of all actions taken on each disclosure

By connecting Paperform and Stepper, ethics and compliance teams can move from manual spreadsheet tracking to a fully automated, transparent process that meets the demands of public accountability.

Designed for Alberta's Public Sector

This template reflects the specific requirements of Alberta's Conflicts of Interest Act and the expectations of the Office of the Ethics Commissioner. It's structured to capture the level of detail required for meaningful review while remaining accessible and straightforward for busy public officials.

Whether you're filing a routine annual disclosure, reporting a new business interest, or seeking advice on a potential conflict that's just emerged, this form provides a clear, professional pathway to compliance. Trusted by over 500,000 teams worldwide and SOC 2 Type II compliant, Paperform is a secure, reliable platform for sensitive regulatory submissions like conflict of interest disclosures.

Start your disclosure today and fulfill your obligations under Alberta law with confidence.