Air Conditioning Unit Warranty Claim Form

Professional Air Conditioning Warranty Claims Made Simple

When your air conditioning system fails to perform as expected, submitting a warranty claim shouldn't add to your frustration. This Air Conditioning Unit Warranty Claim Form streamlines the entire process for HVAC contractors, property managers, facility maintenance teams, and homeowners dealing with underperforming or failed AC units.

Built for HVAC Professionals and Property Owners

Whether you're an HVAC contractor managing warranty claims for multiple installations, a property manager overseeing commercial cooling systems, or a homeowner dealing with a residential unit failure, this template captures all the technical documentation manufacturers require—SEER ratings, refrigerant leak documentation, cooling capacity decline logs, maintenance history, and environmental conditions.

Why Paperform for Warranty Claims?

Traditional warranty claim processes involve printing PDFs, scanning maintenance logs, and emailing back-and-forth with multiple attachments. With Paperform, you can:

• Upload multiple documents including maintenance records, photographs of refrigerant leaks, temperature logs, and system diagnostics—all in one submission
• Calculate warranty eligibility automatically based on installation date and warranty period
• Capture precise technical specifications with structured fields for SEER ratings, tonnage, refrigerant types, and performance metrics
• Route claims efficiently using conditional logic to direct residential vs. commercial claims to the appropriate teams

Once submitted, you can connect this form to Stepper to automate your warranty workflow—automatically notifying technicians, creating service tickets in your maintenance system, updating claim status in your CRM, and keeping customers informed throughout the resolution process.

For contractors who need signature authorization from property owners or tenants before initiating warranty work, Papersign can automatically generate authorization agreements from your warranty claim data and collect legally binding eSignatures—no separate document prep required.

Trusted by HVAC Companies and Facility Teams

This template is optimized for contractors, property management companies, facility maintenance departments, and homeowners who need to document AC system failures professionally and completely the first time. With SOC 2 Type II compliance and secure file uploads, your technical documentation and customer data remain protected throughout the claims process.

Stop chasing missing information and incomplete warranty submissions. Get your air conditioning warranty claims resolved faster with a form that captures everything manufacturers need to approve your claim.