Youth Sports Team Photo and Video Consent Form

Managing photo and video consent for youth sports teams doesn't have to mean chasing down paper forms or worrying about compliance. This Youth Sports Team Photo and Video Consent Form template gives coaches, team managers and sports organizations a clear, professional way to capture parental permissions for game footage, team photos and social media posts—all in one place.

Whether you're running a community soccer league, a school basketball program or a competitive travel team, this template covers the full spectrum of media release scenarios youth sports teams encounter today. Parents can specify exactly what they're comfortable with—from action shots on the team Instagram to highlight reels on YouTube—giving you the peace of mind to share team moments without second-guessing permissions.

Built for the realities of youth sports media

Modern youth sports teams live online. Game highlights, celebration posts, recruitment materials and fundraising campaigns all rely on photos and video. This form is designed around those real-world needs, with granular consent options for social media platforms, team websites, print materials and third-party media coverage. It also includes optional fields for special considerations like uniform number visibility, close-up vs. group shots, and usage timeframes.

Conditional logic ensures parents only see follow-up questions relevant to the permissions they grant, keeping the form efficient while still capturing the detail you need to stay compliant. And because it's built on Paperform, you can embed this form directly into your team website, share it via email or text, and track responses in real time as registration season heats up.

Automate the busywork with Stepper

Once a parent submits consent, you can use Stepper to automatically log their preferences in your team management spreadsheet, send a confirmation email with a copy of their choices, or flag any "opt-out" responses for coach review. For multi-team organizations, route submissions to the right coordinator based on age group or sport, so permissions stay organized as your program scales.

If you need signed consent for certain uses (like commercial partnerships or external media), pair this form with Papersign to turn the submission into a legally binding eSignature document—no printing, scanning or filing cabinets required.

Why Paperform for youth sports consent forms?

Paperform's intuitive editor and conditional logic make it easy for non-technical team managers to create forms that feel welcoming and professional, while the platform's SOC 2 Type II compliance and data security features ensure sensitive information about minors is handled responsibly. You can customize the form's colors and fonts to match your team branding, add your league logo at the top, and use multi-page layouts or Guided Mode to make the process feel less like paperwork and more like part of the team experience.

Trusted by sports clubs, schools and recreational leagues around the world, this template is ready to use out of the box or adapt to your specific consent requirements, safeguarding policies and communication preferences.