Yacht Crew Application Form

Streamline Your Yacht Crew Recruitment with Paperform

Finding the right crew members for superyachts, charter vessels, and private yachts requires more than just a standard job application. You need to verify STCW certifications, maritime licenses, position preferences, and worldwide travel availability—all while maintaining a professional brand experience that reflects the luxury yachting industry.

This Yacht Crew Application Form template is designed specifically for yacht management companies, crew agencies, charter operators, and private yacht owners who need to efficiently screen and onboard qualified maritime professionals. Whether you're hiring for deck positions, interior roles, engineering crew, or specialized positions, this template collects all the essential information in one streamlined, professional form.

Why Paperform is Perfect for Maritime Recruitment

Brand-first design that matches your industry standards
The yachting industry demands professionalism and attention to detail. With Paperform's document-style editor, you can create an application form that looks as polished as the vessels you crew. Add your company logo, use elegant fonts and colors that match your brand, and include hero images of your fleet to make a strong first impression on qualified candidates.

Capture complex maritime qualifications with ease
This template includes specialized fields for STCW certification uploads, maritime license verification, ENG1 medical certificates, and specific yachting credentials like RYA, MCA, or USCG endorsements. Conditional logic ensures deck crew are asked about navigation certifications while interior crew are prompted for hospitality qualifications—creating a tailored experience for each applicant.

Charter vs private preference and position matching
Not all yacht positions are created equal. The template lets candidates indicate whether they prefer charter (guest-facing, seasonal) or private yacht positions (family-focused, year-round), and whether they're applying for deck, interior, engineering, or specialized roles. This smart routing helps you quickly match candidates to open positions.

Document uploads and verification
Candidates can upload their STCW certificates, seafarer medical certificates, passport copies, maritime licenses, and CVs directly in the form. All documents are securely stored and easily accessible when you review applications, eliminating the back-and-forth of email attachments.

Automate Your Crew Onboarding Workflow with Stepper

Once a promising application comes through, Stepper (stepper.io)—Paperform's AI-native workflow builder—can automatically trigger your onboarding process:

• Send applications to your ATS, CRM, or Airtable crew database
• Route deck applications to your Captain and interior applications to your Chief Stewardess
• Create tasks in your project management tool for reference checks and license verification
• Send automated emails to candidates at different stages of the hiring process
• Flag applications with expiring STCW certificates or missing documents for follow-up

This means your recruitment team spends less time on admin and more time finding the perfect crew members for your vessels.

Built for Yacht Crew Agencies and Maritime Recruiters

This template is ideal for:

• Yacht crew placement agencies managing multiple vessels and crew databases
• Superyacht management companies hiring for their own fleet
• Charter yacht operators needing seasonal crew with guest service experience
• Private yacht owners seeking permanent crew for family yachts
• Maritime recruitment specialists focusing on the luxury yachting sector

The form works beautifully embedded on your agency website, shared via social media recruiting campaigns, or sent directly to promising candidates. With Paperform's mobile-responsive design, crew members can complete applications from anywhere in the world—whether they're between contracts in the Mediterranean or exploring opportunities in the Caribbean.

Security and Compliance for Maritime Data

Handling sensitive documents like passport copies, medical certificates, and maritime licenses requires a secure platform. Paperform is SOC 2 Type II compliant with data encryption, secure file storage, and the ability to set custom data retention policies. While Paperform is not MLC (Maritime Labour Convention) certified, it provides the enterprise-grade security that professional crew agencies need when handling confidential crew information.

Flexible Pricing for Growing Agencies

Whether you're a boutique crew agency placing dozens of crew members per year or a large maritime recruitment firm managing thousands of applications, Paperform's pricing scales with your needs. The Essentials plan works well for smaller operators, while Agency+ features let larger firms manage multiple yacht clients, white-label forms, and collaborate across recruitment teams—all without per-form pricing surprises.

Get Started in Minutes

This template gives you a professional head start with all the maritime-specific fields you need. Simply customize the questions to match your specific vessel types, add your branding, and start receiving qualified applications immediately. No developer needed, no complicated setup—just a recruitment form that works as hard as your crew.

Start attracting top yacht crew talent with a form that matches the professionalism of your vessels. With Paperform's flexible design, powerful file uploads, conditional logic, and Stepper automation, you'll streamline your maritime recruitment from application to onboarding—giving you more time to focus on placing the right crew on the right yachts.