Streamline Your Workplace Wellness Research Program

Running a workplace wellness research study requires clear participant consent, detailed health information collection, and careful management of biometric data and employer reporting. This Workplace Wellness Program Research Participation Form gives HR teams, health researchers, and wellness coordinators a professional, GDPR-compliant solution for enrolling employees in wellness studies while maintaining transparency around data usage and participant rights.

Whether you're conducting corporate health research, piloting a new wellness initiative, or evaluating the effectiveness of health coaching programs, this template helps you collect informed consent, explain incentive structures, and give participants control over how their results are shared with employers.

What this template includes

This form covers every aspect of wellness research participation: personal and health history information, biometric screening consent (blood pressure, cholesterol, BMI, glucose testing), health coaching enrollment preferences, and clear opt-in controls for employer result sharing. Participants can review the full incentive structure, understand their time commitment, and provide legally sound consent before enrollment.

Paperform's conditional logic ensures participants only see relevant questions based on their choices—for example, health coaching frequency options appear only if they opt in, and specific biometric tests can be individually consented to. This creates a clearer, more compliant enrollment experience.

Perfect for healthcare researchers and HR teams

This template is designed for corporate wellness providers, occupational health researchers, HR benefits teams, and health coaching organizations running evidence-based wellness interventions. It's equally useful for universities conducting workplace health studies, insurance companies piloting prevention programs, and consultants managing multi-site wellness research.

With Paperform's payment fields, you can even collect participation fees or co-pays if your study model requires them. Use Papersign (papersign.com) to automatically generate consent agreements from each submission and route them for electronic signature, creating a complete audit trail for IRB compliance and participant protection.

Automate your research workflow with Stepper

Once a participant submits this form, you can use Stepper (stepper.io)—Paperform's AI-native workflow builder—to automate your entire research onboarding process. Trigger actions like:

• Adding participants to your research database or CRM
• Sending calendar invites for biometric screening appointments
• Assigning participants to health coaches based on availability or risk factors
• Creating personalized onboarding packets with study protocols and schedules
• Notifying your research team when enrollment targets are met
• Generating aggregate reports for employer partners while protecting individual privacy

Stepper keeps your research operations running smoothly while ensuring compliance with consent preferences and data protection requirements at every step.

Built for compliance and participant trust

This template respects the complexity of health research while keeping the participant experience straightforward and trustworthy. All consent language is clear and actionable, incentive structures are transparent, and participants retain control over sensitive health information sharing throughout the study period.