Wedding Day Coordinator Task Checklist

Planning and executing a flawless wedding day requires meticulous coordination, split-second timing, and the ability to manage dozens of moving parts simultaneously. This Wedding Day Coordinator Task Checklist template gives wedding planners, venue coordinators, and day-of coordinators a structured framework to track every milestone, vendor check-in, and task from setup through send-off.

Whether you're an established wedding planning business managing multiple events per weekend or a venue coordinator ensuring seamless execution on-site, this template transforms your clipboard chaos into an organized, digital workflow. Track hair and makeup arrivals, ceremony readiness, vendor load-ins, timeline milestones, and post-event teardown—all in one place.

Paperform makes it easy to customize this checklist for each couple's unique day. Add conditional logic to show different task sections based on ceremony type or venue, use calculations to track completion percentages, and embed the form on tablets or phones for on-the-go updates. Your entire coordination team can access the same live checklist, ensuring nothing slips through the cracks when things get hectic.

Need to loop in vendors or send updates to the couple? Connect this form to Stepper (stepper.io) to automatically notify the photographer when the bride is ready for first look, alert catering when cocktail hour should begin, or send completion confirmations to your planning team. You can also integrate with your project management tools to keep wedding timelines synced across platforms.

With emergency contact information captured right in the form, you'll have instant access to vendor phone numbers, venue contacts, and key family members when quick decisions need to be made. This template is trusted by wedding planners, venue managers, bridal boutiques, and hospitality professionals who understand that wedding day coordination is equal parts artistry and logistics.