Wedding Catering Proposal Request Form

Planning the perfect wedding menu starts with finding the right catering partner. This wedding catering proposal request form helps couples share their vision with caterers and receive accurate, customized proposals that match their style, budget, and guest experience goals.

Whether you're planning an intimate garden ceremony or a grand ballroom reception, this form captures everything a professional caterer needs to know—guest count, dietary requirements, course preferences, bar service options, rental equipment needs, venue logistics, and your preferred tasting date. Instead of back-and-forth emails and phone tag, you provide all the essential details upfront, allowing caterers to respond with thoughtful, comprehensive proposals.

Perfect for catering companies, event venues with in-house catering, private chefs, and wedding planners working with multiple catering vendors, this template streamlines the inquiry process and helps set clear expectations from the first touchpoint. The built-in appointment scheduler lets couples book tasting sessions directly within the form, reducing administrative overhead and speeding up the decision-making process.

With Paperform's conditional logic, the form adapts based on selections—bar service questions only appear when alcohol is requested, equipment rental options display when needed, and dietary accommodation fields expand as required. The professional, on-brand design ensures your form feels like a natural extension of your wedding services, not a generic survey.

After submission, connect this form to your CRM, project management tool, or Google Sheets via Stepper to automatically create client records, trigger proposal preparation workflows, and send confirmation emails with next steps. You can even integrate with calendar tools to sync tasting appointments directly to your team's schedule.

For catering businesses looking to close more wedding contracts, this form transforms inquiries into qualified leads with all the information you need to wow couples with accurate pricing, creative menu suggestions, and exceptional service from day one.