Video Production Bulk Gear & Expendables Order Form

Streamline Your Video Production Procurement with Paperform

For video production agencies juggling multiple shoots, managing gear orders, expendables inventory, and crew logistics can feel like producing a documentary about chaos itself. Whether you're coordinating a commercial shoot downtown or a multi-day documentary project across multiple locations, you need a procurement system that keeps pace with your creative workflow.

This Video Production Bulk Gear & Expendables Order Form template is purpose-built for production companies, creative agencies, and in-house video teams who need to standardize their equipment ordering process while maintaining the flexibility that production work demands.

Built for the realities of production procurement

Track everything from camera bodies and lenses to gaffers tape and batteries in a single, organized request. Assign orders to specific projects and shoots, specify location requirements that impact gear selection, outline your crew configuration to ensure you're ordering the right quantity of expendables, and make smarter financial decisions with a built-in rental vs purchase ROI calculator.

The form intelligently adapts based on your responses—request rentals for short-term needs or purchases for frequently-used items, specify delivery to on-site locations or your production office, and calculate break-even points to justify capital expenditures to finance teams.

From order to workflow automation

With Paperform's conditional logic, each submission can route to the right approval queue based on order value, urgency, or project type. Connect the form to your project management tools, accounting systems, and inventory databases using Stepper (stepper.io) to automatically create POs, update project budgets, notify gear managers, and sync orders with your production calendar.

Need client approval before major purchases? Use Papersign (papersign.com) to generate and send equipment authorization forms or rental agreements directly from submissions, keeping your procurement trail organized and professionally documented.

Why production companies choose Paperform

Leading video production agencies, corporate video teams, and creative studios trust Paperform because it gives them the control to design forms that match their brand and workflow, while handling the technical complexity of calculations, payments, and integrations behind the scenes. Whether you're a boutique agency managing a handful of shoots monthly or a full-service production house coordinating dozens of projects simultaneously, this template helps you bring order to the beautiful chaos of production work.

Get started in minutes, customize everything from questions to calculations, and integrate with the tools your production team already uses—no developers, no IT tickets, just better procurement workflows that let your team focus on creating compelling content.