Veterans Affairs Medical Records Request Form

Veterans navigating the VA healthcare system often need copies of their medical records—whether to support a disability claim, transfer care to a private provider, or simply maintain personal health documentation. This Veterans Affairs Medical Records Request Form streamlines the entire process, replacing confusing paperwork with a clear, digital experience that guides veterans through every required field.

Built specifically for veterans, their families, and authorized representatives, this template captures all the essential information the VA requires: your VA file number, service dates, the specific records you need, and which VA regional office should process your request. It also handles disability claim connections, expedited processing requests, and delivery preferences—all in one organized, mobile‑friendly form.

Why Paperform is ideal for VA records requests

Paperform's doc‑style editor lets you present complex government forms in a friendlier, more accessible way. Conditional logic shows or hides follow‑up questions based on the type of request or urgency, so veterans only see what's relevant to them. The form works seamlessly on any device, which is crucial for older veterans or those who may not have regular access to a desktop computer.

Once submitted, responses can be routed directly to the appropriate regional office contact, logged in Airtable or Google Sheets for tracking, or sent via secure email. If you're a VSO (Veterans Service Organization) or legal representative managing multiple requests, you can use Stepper (stepper.io) to trigger follow‑up workflows—like sending confirmation emails, updating case management tools, or setting reminders for follow‑up if records haven't arrived within the standard 30‑day window.

For organizations that need to maintain compliance and audit trails, this form template can be paired with Papersign (papersign.com) to collect legally binding eSignatures on release authorizations, ensuring every request meets privacy and consent requirements under HIPAA and VA regulations.

Whether you're a veteran requesting your own records, a family member acting on behalf of a loved one, or a legal advocate supporting a disability claim, this Paperform template simplifies a historically frustrating process and gets veterans the documentation they need, faster.