Utility Connection History and Account Records Request Form

Managing rental properties means staying on top of utility accounts, tenant connections, and billing records. Whether you're verifying tenant usage, resolving billing disputes, or conducting due diligence on a property, having accurate utility connection history is essential for landlords and property managers.

This Utility Connection History and Account Records Request Form streamlines the process of requesting detailed utility documentation from service providers. Designed specifically for landlords, property managers, and real estate professionals, this template helps you collect all the necessary information in one organized submission—property details, tenant information, account numbers, and the specific records you need.

Why landlords need utility records

Utility connection history serves several critical purposes in property management: confirming when tenants activated or deactivated service, verifying final bill amounts, investigating unexpected charges, and maintaining accurate records for tax purposes. When disputes arise over unpaid bills or damage charges, having comprehensive utility records provides the documentation you need to resolve issues fairly.

How Paperform simplifies utility record requests

With Paperform's conditional logic, this form adapts based on your request type—whether you're requesting connection history, billing statements, or dispute documentation. You can submit requests for multiple properties or tenants in a single form, upload supporting documentation like lease agreements or authorization letters, and route submissions directly to the appropriate utility providers or your property management system.

For property managers handling multiple units, this form integrates seamlessly with your existing workflows. Connect it to your property management software via Stepper to automatically log requests, notify relevant team members, and track response times. You can also sync submissions to Google Sheets or Airtable to maintain a comprehensive audit trail of all utility-related requests.

Built for property management workflows

This template is optimized for real estate professionals who need to maintain clean records across multiple properties and tenant relationships. The form captures essential details like property addresses, meter numbers, service periods, and the specific documentation you're requesting—all formatted for easy submission to utility companies. Whether you're a solo landlord with a few units or a property management firm overseeing dozens of buildings, this form helps you stay organized and compliant.