Urban Farming Workshop Accommodation Request Form

Make Urban Farming Accessible to Everyone

Urban farming and community gardening bring people together to grow fresh food, build sustainable communities, and connect with nature. But when garden plots, tools, and workshop formats aren't designed with accessibility in mind, many eager participants face unnecessary barriers.

Our Urban Farming Workshop Accommodation Request Form helps community gardens, urban agriculture programs, and educational farming initiatives create truly inclusive learning environments. Whether someone needs wheelchair-accessible raised beds, modified gardening tools, alternative instruction formats, or support services, this form makes it simple to identify and arrange the accommodations that matter.

Why Accessibility Matters in Urban Agriculture

Urban farming programs serve diverse communities, and participants bring varied abilities, mobility levels, and learning preferences. Traditional garden plots with ground-level beds, standard long-handled tools, and outdoor-only instruction can exclude people with mobility challenges, visual impairments, chronic pain conditions, or sensory sensitivities.

By proactively collecting accommodation requests, your program demonstrates a genuine commitment to inclusion—and ensures that everyone who wants to learn sustainable food production, composting, seed saving, or regenerative agriculture practices can participate fully and safely.

Built for Community Gardens, Educational Farms & Nonprofits

This template is designed specifically for organizations running urban farming workshops, community garden orientation sessions, permaculture courses, and hands-on agriculture education. It addresses the unique accessibility considerations of outdoor learning environments where participants interact with soil, plants, tools, weather, and physical infrastructure.

Key features include:

• Plot accessibility assessment – Identify needs for raised beds, wheelchair-accessible pathways, seating areas, shade structures, and proximity to facilities
• Tool modification requests – Collect information about adaptive tools, ergonomic handles, lightweight options, and assistive equipment
• Participation format preferences – Offer alternatives like seated gardening, demonstration-only observation, virtual participation, or adjusted session lengths
• Communication needs – Accommodate sign language interpretation, large-print materials, audio descriptions, and simplified instructions
• Support person coordination – Allow participants to bring caregivers, family members, or personal assistants
• Medical and safety considerations – Document allergies, heat sensitivity, fatigue management, and emergency contact information

How Paperform Makes Accommodation Requests Simple

With Paperform's intuitive form builder, you can create an accommodation request process that feels welcoming rather than bureaucratic. The doc-style editor lets you write in a warm, conversational tone that puts participants at ease, while conditional logic ensures people only see questions relevant to their specific needs.

Streamline your accommodation workflow:

• Embed the form directly on your workshop registration page or community garden website
• Use conditional logic to show follow-up questions only when relevant (e.g., tool modification details appear only if modifications are requested)
• Set up automatic email notifications to your accessibility coordinator or program director when requests are submitted
• Create custom confirmation messages that reassure participants their needs will be met and explain next steps
• Connect submissions to your project management tools via Stepper workflows to assign accommodation tasks, track progress, and ensure nothing falls through the cracks

Automate Accommodation Coordination with Stepper

Once accommodation requests come through, the real work begins: sourcing adaptive equipment, arranging interpreters, modifying plot layouts, and communicating with participants. Stepper (stepper.io), Paperform's AI-native workflow builder, can automate much of this coordination.

Example automation workflow:

1. Form submission triggers a Stepper workflow
2. Based on accommodation types requested, Stepper automatically creates tasks in your project management system
3. If sign language interpretation is needed, Stepper sends a booking request to your interpreter service
4. For tool modifications, Stepper adds items to your equipment procurement checklist
5. If plot accessibility changes are required, Stepper notifies your facilities coordinator
6. Stepper sends a personalized confirmation email to the participant with specific details about approved accommodations
7. Three days before the workshop, Stepper sends a reminder with accessibility information and contact details

This automation ensures consistent, timely responses while freeing your team to focus on creating excellent programming rather than administrative follow-up.

Who This Template Serves

This form is ideal for:

• Community garden coordinators managing inclusive plot assignments and workshop programming
• Urban agriculture nonprofits running educational programs and community events
• Environmental education organizations offering hands-on gardening and sustainability workshops
• Parks and recreation departments providing accessible public gardening spaces
• School garden programs ensuring all students can participate in outdoor learning
• Social service agencies using horticultural therapy and community agriculture for wellness programs
• Food justice organizations creating equitable access to growing spaces and skills training

Customization for Your Program

Every urban farming program has unique infrastructure, resources, and community needs. Paperform makes it easy to customize this template:

• Add questions about specific plot types available at your site (ground-level beds, raised beds, table-height beds, container gardens)
• Include options for your existing adaptive tools or equipment library
• Reference your specific workshop schedule and session formats
• Add fields for scholarship or financial assistance if accommodation resources require funding
• Incorporate your organization's branding, photos of accessible garden areas, and welcoming language that reflects your community values

Privacy, Security, and Compliance

Accommodation requests often include sensitive medical and disability information. Paperform takes data security seriously with SOC 2 Type II compliance, encrypted data transmission, and granular permission controls. You can ensure that only designated staff members access accommodation details, and submissions are stored securely according to privacy best practices.

Start Building Inclusive Growing Spaces Today

Urban farming has the power to transform communities, improve food access, and create environmental stewards. When programs are designed with accessibility from the ground up, they reach more people, create richer learning environments, and model the inclusive communities we're all working to grow.

With Paperform's Urban Farming Workshop Accommodation Request Form, you can move from reactive accommodation to proactive inclusion—ensuring every participant has the tools, space, and support they need to dig in, learn, and thrive.

Start with this template, customize it for your program's unique needs, and create an urban farming experience that truly welcomes everyone.