University Student Conduct Incident Report Form

Managing student conduct incidents at colleges and universities requires clear documentation, transparent processes, and careful attention to due process. This University Student Conduct Incident Report Form template provides a structured way for conduct officers, residence life staff, campus security, and academic administrators to document violations, collect witness statements, and initiate the hearing process.

Built for higher education institutions that need to maintain compliance with Title IX, FERPA, and institutional conduct policies, this form helps you capture incident details, involved parties, witness accounts, and supporting evidence in one centralized submission. Whether you're documenting academic integrity violations, residential misconduct, policy violations, or behavioral concerns, this template ensures consistent reporting across your campus.

The form includes conditional sections for multiple witnesses, evidence uploads (photos, videos, documents), and automatic hearing scheduling based on incident severity. This eliminates scattered email chains and missing documentation, replacing them with a professional, auditable process that protects both students' rights and institutional integrity.

Paperform makes it easy to customize this template for your specific conduct code, campus policies, and reporting workflows. Use conditional logic to show different follow-up questions based on violation type, collect photo evidence of damage or policy violations, and integrate with your student information system or case management tools.

For institutions looking to streamline their entire conduct process, Stepper can automate next steps after submission—routing urgent incidents to immediate review, assigning cases to the appropriate conduct officer, triggering student notification emails, scheduling preliminary meetings, and keeping your case tracking system updated throughout the investigation and resolution process.