Student Grade Level Promotion Criteria Parent Notification Form

Clear Communication for Student Progress and Promotion Decisions

Grade-level promotion is one of the most important decisions schools make each academic year. Parents deserve transparent, comprehensive information about the criteria their child must meet and how their student is currently performing. This Student Grade Level Promotion Criteria Parent Notification Form provides educators with a professional, organized way to communicate academic benchmarks, attendance requirements, assessment results, and—when necessary—retention recommendations.

Built for K-12 Schools and Parent-Teacher Communication

Whether you're an elementary school teacher preparing for spring conferences, a middle school counselor coordinating promotion meetings, or a school administrator overseeing district-wide retention policies, this template helps you document and share critical student progress information. It's designed to support honest, data-informed conversations with families while maintaining a supportive, solution-focused tone.

The form covers all the essential elements: academic performance across core subjects, standardized test scores, attendance records, behavioral observations, and teacher recommendations. Parents can review the information, ask questions, and indicate their understanding and next steps—all in one clear, accessible document.

Why Paperform for Parent-Teacher Communication

Paperform makes it simple to customize this template to match your school's specific promotion criteria, grading scales, and assessment frameworks. Use conditional logic to show retention discussion fields only when relevant, or adjust the form to reflect your district's unique benchmarks. The doc-style editor lets you add your school logo, adjust language for different grade levels, and create a form that feels professional and aligned with your school's brand.

Once submitted, responses can automatically flow into Google Sheets for record-keeping, trigger email notifications to counselors or administrators, or connect to your student information system via Stepper. You can also generate follow-up communications or schedule parent conferences based on form responses, keeping everyone informed and engaged throughout the promotion decision process.

Secure, Compliant, and Accessible

Paperform is SOC 2 Type II compliant and GDPR-ready, so you can trust that sensitive student and family information is handled securely. Forms are mobile-friendly and accessible, ensuring all families can review and respond regardless of device. With Paperform, you're not just sending a form—you're building a bridge between school and home that supports every student's success.