Structure Fire Incident Report

When a structure fire occurs, thorough documentation is critical for investigation, insurance claims, and public safety records. This Structure Fire Incident Report template provides fire departments with a comprehensive, standardized system for capturing all essential details—from initial dispatch to cause determination—in one organized form.

Fire marshals, fire investigators, and incident commanders can use this template to document the time and location of the fire, property details, witness statements, casualty information, and preliminary cause assessments. The structured format ensures consistency across reports while supporting follow-up investigations and coordination with insurance companies, law enforcement, and property owners.

Paperform makes it easy for fire departments to digitize their incident reporting workflows. Instead of handwritten reports that get filed away or lost, your team can submit detailed, photo-documented reports from the scene using any device. Conditional logic guides responders through the right questions based on fire type, casualties, and investigation status, while calculations and timestamps ensure accuracy.

Once submitted, you can use Stepper (stepper.io) to automatically route reports to fire investigators, notify insurance liaisons, generate summary emails for chiefs and municipal leaders, and create follow-up task lists—all without manual data entry. For departments that need signed witness statements or property owner acknowledgments, Papersign (papersign.com) lets you turn submissions into legally binding eSignature documents that stay connected to the original incident record.

Whether you're a municipal fire department, volunteer fire company, or fire marshal's office, this template helps you maintain compliance, support insurance investigations, and build a searchable archive of incident data that improves future response and prevention efforts.