Special Needs Camp Registration Form

Register for Our Inclusive Special Needs Summer Camp

Finding the right summer camp experience for children with special needs requires detailed communication between families and care providers. Our Special Needs Camp Registration Form streamlines the enrollment process while ensuring we gather all the essential information needed to provide safe, supportive, and enriching camp experiences.

This template is designed specifically for special needs camps, inclusive summer programs, therapeutic camps, and adaptive recreation providers who serve children with developmental disabilities, autism spectrum disorders, physical disabilities, behavioral challenges, and other support needs.

Why Special Needs Camps Need Specialized Registration Forms

Traditional camp registration forms often fall short when it comes to capturing the detailed medical, behavioral, and support information required for campers with special needs. Our form template includes:

• IEP and supporting document uploads so staff can review individualized education plans before camp begins
• Detailed behavioral support assessment to understand triggers, calming strategies, and communication preferences
• Medication administration authorization with specific dosing, timing, and storage instructions
• One-on-one aide evaluation to determine appropriate staffing ratios and specialized support needs
• Emergency contact hierarchy and medical provider information
• Sensory sensitivities and dietary restrictions to create a comfortable environment

Built for Camp Directors, Special Education Coordinators, and Therapeutic Recreation Specialists

Whether you're running a week-long day camp, residential special needs program, or specialty therapeutic camp, this form helps you collect consistent, comprehensive information from every family. Parents appreciate the clear structure that helps them communicate their child's needs, while camp staff gain the detailed insights necessary for effective programming and safety planning.

With Paperform's conditional logic, you can show or hide follow-up questions based on specific needs—for example, only displaying medication fields if medications are required, or expanding behavioral support questions when certain triggers are identified. This keeps the form streamlined while capturing complete information.

Automate Your Camp Operations with Stepper

Once families submit their registration, you can use Stepper to automatically route information to the right team members, send confirmation emails with camp details, update your camp management system, and create staff briefing documents. Set up workflows that notify nursing staff about medication requirements, alert program coordinators about behavioral support plans, and flag registrations that need one-on-one aide assignments.

Paperform's payment integration lets you collect camp fees, deposits, and optional add-ons directly through the registration form, while Papersign enables secure electronic signatures on medical authorization forms, photo release waivers, and behavioral intervention consents—keeping all documentation connected to each camper's registration.

Trusted by Inclusive Camps and Therapeutic Programs

This Special Needs Camp Registration Form is designed for organizations committed to providing high-quality, accessible camp experiences. Whether you serve children with autism, Down syndrome, cerebral palsy, ADHD, or other developmental and physical disabilities, this template helps you gather the information needed to create safe, joyful, and growth-filled summer experiences.

Start with this template and customize it to match your specific camp programs, support services, and organizational requirements. With Paperform's intuitive editor, you can add your logo, adjust questions to reflect your camp philosophy, and create a registration experience that builds trust with families from the very first interaction.