Seed Merchant License Application Form

Applying for a seed merchant license in Kenya requires meticulous documentation and compliance with the Kenya Plant Health Inspectorate Service (KEPHIS) regulations. This Seed Merchant License Application Form streamlines the entire process, helping seed merchants, agricultural businesses, and agribusiness entrepreneurs gather all required information, upload necessary certificates, and submit complete applications to KEPHIS.

Whether you're a small-scale seed distributor or an established agricultural enterprise, this template ensures you capture all regulatory requirements in one organised, professional form. From business registration details and KRA PIN verification to seed testing certificates and variety registration documentation, every field is designed to meet Kenyan compliance standards.

Paperform makes it easy for agricultural businesses to digitise their licensing workflows. Instead of managing stacks of paper forms and missing documentation, you can collect everything online, attach required certificates as file uploads, and automatically route submissions to your compliance team for review. With conditional logic built in, the form adapts based on business type and seed varieties, ensuring applicants only see relevant questions.

Once submitted, you can use Stepper (stepper.io) to automate your approval workflows—sending confirmation emails, notifying KEPHIS liaisons, tracking application status, and updating internal databases without manual data entry. This keeps your licensing process moving efficiently while maintaining full compliance with Kenyan agricultural regulations.

Perfect for seed merchants, agricultural cooperatives, agro-dealers, and plant breeders operating in Kenya, this form template helps you maintain professional standards while navigating the regulatory landscape with confidence.