School Supply Fundraiser Order Form

Running a school supply fundraiser doesn't have to mean managing spreadsheets, cash envelopes, and endless email chains. This School Supply Fundraiser Order Form template gives your PTA, parent committee or school administration a simple way to coordinate product orders, collect payments and arrange delivery—all through one professional, on-brand form.

Built for parent-teacher organizations and school administrators, this template is perfect for annual fundraisers, classroom supply drives, or back-to-school campaigns. Parents can browse your product catalog directly in the form, choose quantities, and pay securely via Stripe, PayPal or Square. You'll get instant notifications when orders come in, with all the details needed for fulfillment and delivery.

Why Paperform works for school fundraisers

Instead of piecing together order sheets, payment links and follow-up emails, Paperform brings everything into one seamless workflow. Parents fill out the form once, payment is processed instantly, and you get organized submission data that's easy to sort, export and hand off to your volunteer coordinators. The form can be embedded on your school website, shared via email or posted in parent Facebook groups—and it works beautifully on mobile, so busy parents can order from anywhere.

Conditional logic lets you show or hide delivery options based on what families choose, and built-in calculations handle subtotals, shipping and optional donations automatically. You can customize the product catalog to match your fundraiser—whether you're selling cookie dough, wrapping paper, school spirit gear or student-designed art.

Automate fulfillment with Stepper

Once orders start rolling in, Stepper can help you automate what happens next. Route orders to fulfillment volunteers, send confirmation emails with order summaries, update your inventory tracker in Google Sheets or Airtable, or trigger reminders for pickup day. Stepper keeps your fundraiser running smoothly without manual data entry or missed steps, so your team can focus on hitting your fundraising goals.

This template is designed for K-12 schools, PTAs, parent committees, booster clubs and homeschool co-ops looking for a fast, professional way to manage fundraising campaigns. Whether it's your first fundraiser or your tenth, Paperform gives you the tools to make it your most organized yet.