Restaurant Food Safety Incident Report

Running a restaurant means maintaining the highest food safety standards—but when incidents happen, you need a fast, organized way to document everything. This Restaurant Food Safety Incident Report template helps you capture critical details about contamination events, health hazards, and safety breaches so you can take swift corrective action and meet regulatory requirements.

Whether you're dealing with suspected foodborne illness, temperature control failures, cross-contamination, pest sightings, or equipment malfunctions, this template guides your team through a structured reporting process. It captures incident timing, location, affected menu items, witness accounts, and immediate actions taken—all the documentation health inspectors and insurance providers expect to see.

Built for Food Service Operations

This template is designed specifically for restaurant managers, food safety officers, kitchen supervisors, and catering operations. It covers all common incident types—from receiving contaminated ingredients to identifying allergen cross-contact—and helps you track whether health departments or other authorities need to be notified.

The form includes sections for describing the nature of the incident, identifying potentially affected products, documenting corrective measures, and noting follow-up actions. You can even capture photos of the incident scene or affected items for your records.

Streamline Compliance and Response

With Paperform, you can customize this template to match your restaurant's specific protocols and brand. Conditional logic shows or hides sections based on incident severity, and you can route urgent reports directly to management via email notifications or Slack alerts.

Need to turn your incident report into an action plan? Connect this form to Stepper to automatically create follow-up tasks, notify your food safety team, schedule re-training sessions, or log incidents in your operations dashboard. Every submission becomes a traceable record that supports your commitment to food safety and regulatory compliance.

Trusted by restaurants, cafés, catering companies, and hospitality groups, this template helps you respond quickly, document thoroughly, and keep your customers safe.