Property Management Office Hot Desking Request

Managing workspace efficiently in a property management office requires coordination across multiple teams—from leasing agents who need proximity to reception, to maintenance dispatchers who need quick access to the field, to administrative staff working on tenant portals. This Property Management Office Hot Desking Request form gives your team a simple way to book desks, communicate scheduling needs, and ensure the right people are in the right places.

Built with Paperform, this template is designed specifically for property management companies operating flexible office environments. Whether you're managing a single location or multiple regional offices, this form helps you track desk availability, coordinate team proximity, and maintain visibility across departments.

Perfect for property managers, leasing coordinators, maintenance supervisors, and office administrators who need to balance workspace flexibility with operational efficiency. The form captures essential details like preferred desk location, equipment needs, scheduling requirements, and proximity preferences based on role—ensuring maintenance teams can dispatch quickly, leasing agents stay close to prospective tenants, and back-office staff have the quiet space they need.

With conditional logic built in, the form adapts based on whether someone needs a single day reservation or recurring weekly access. Integration capabilities mean you can connect submissions directly to Slack for team notifications, Google Calendar for booking coordination, or Airtable to maintain a central desk management database.

For property management firms looking to streamline operations further, connect this form to Stepper to automate desk assignment workflows, send booking confirmations, trigger calendar events, and notify facilities teams when equipment setup is required. Your workspace coordination can run on autopilot while your team focuses on tenants and properties.