Product Photography Intake Form

Streamline Your Product Photography Workflow

If you're running an eCommerce brand, product photography is the backbone of your online presence—high-quality images drive conversions, reduce returns, and build trust with buyers. But coordinating a shoot shouldn't mean endless email threads, mismatched expectations, or forgotten SKU details. This Product Photography Intake Form helps photographers, creative agencies, and in-house teams capture every detail they need to deliver stunning, on-brand product images the first time.

Built for eCommerce brands, online retailers, and creative service providers, this template collects everything from SKU numbers and product descriptions to background preferences, styling notes, lifestyle shot requirements, and final image specifications—all in one organized, professional form. Whether you're shooting flat lays, on-model shots, or studio product images, this intake form ensures nothing falls through the cracks.

Perfect for eCommerce brands, creative agencies, and photographers

This template is ideal for:

• eCommerce brands managing product catalogues and coordinating with internal or freelance photographers
• Creative agencies and studios onboarding new clients and gathering detailed shoot requirements
• Product photographers who need a structured way to collect briefs, preferences, and technical specs before a session
• Marketing and social media teams planning lifestyle or campaign photography alongside standard product shots

What makes this template valuable

Instead of chasing down information via email or Slack, this form captures:

• Product details: SKU numbers, product names, descriptions, and quantities to be photographed
• Background and styling preferences: White, neutral, lifestyle settings, props, and mood references
• Lifestyle shot requirements: Model preferences, scenarios, and context for how products will be used
• Technical specifications: Image dimensions, file formats, resolution, and any platform-specific requirements (Amazon, Shopify, Instagram, etc.)
• Delivery preferences: Deadlines, file delivery methods, and approval processes

Conditional logic can reveal follow-up questions based on shot type—so lifestyle shots prompt questions about models and locations, while studio shots focus on angles and lighting. This keeps the form streamlined and relevant to each project.

Automate your creative workflow with Stepper

Once the intake form is submitted, you can connect it to Stepper to automate the rest of your photography workflow. Automatically create project folders in Google Drive or Dropbox, send shoot briefs to your team in Slack or Notion, add the project to your task management tool, and trigger approval workflows when final images are delivered. Stepper keeps your team in sync without manual handoffs, so you can focus on creating beautiful imagery instead of managing logistics.

Built on Paperform: professional, flexible, and on-brand

This template is powered by Paperform, the form builder designed for creative professionals and eCommerce businesses who care about brand experience. Customize the form to match your studio's visual identity, embed it directly on your website, or share it as a standalone landing page. With built-in payment options, you can even collect deposits or project fees at the time of booking, keeping your cash flow healthy and your projects confirmed.

Whether you're a solo photographer scaling your business or a creative agency managing multiple brands, this Product Photography Intake Form helps you deliver exceptional service with less admin and more clarity.