Printing Equipment Purchase Request Form

Publishing companies require precision printing equipment to maintain quality standards and meet production demands. This printing equipment purchase request form streamlines the internal procurement process by capturing essential technical requirements, volume projections, and cost comparisons in one centralised workflow.

Built for publishing operations teams

Whether you're a production manager at a small independent publisher or part of a larger operations team, this template helps you build a comprehensive business case for printing equipment investments. The form guides requesters through critical decision points—from monthly volume projections and color accuracy standards to maintenance contract comparisons and budget justification.

Smart conditional logic for different equipment types

The form adapts based on your equipment needs. Digital presses require different specifications than offset machines, and finishing equipment has its own unique considerations. Conditional fields ensure you capture the right technical details without overwhelming requesters with irrelevant questions.

Automate approval workflows with Stepper

Connect this form to Stepper to automatically route purchase requests to the right approvers based on budget thresholds, trigger vendor comparison tasks for your procurement team, and keep stakeholders updated as requests move through each stage. You can even set up automatic notifications when maintenance contract renewal dates approach.

Calculations and comparisons built in

Use Paperform's built-in calculation fields to compare total cost of ownership across multiple vendors, factor in maintenance contracts, and calculate cost-per-impression projections. This gives finance and leadership teams the data they need to make informed decisions quickly.

This template is designed for publishing companies, print production managers, procurement teams, and operations directors who need a structured, professional approach to capital equipment requests.