Personal Trainer Consultation Request Form

Personal Trainer Consultation Request Form

Starting your fitness journey with a personal trainer shouldn't feel like paperwork overload—but it does need to start with the right information. This Personal Trainer Consultation Request Form gives trainers everything they need to prepare for a meaningful first session, while helping potential clients reflect on their goals, health background, and logistics before they even walk through the door.

Whether you're a solo personal trainer, fitness studio owner, or gym manager looking to streamline your client intake process, this form template handles the consultation request stage with clarity and care. It captures fitness goals, training preferences, health screening questions, availability windows, and location preferences—all in one clean, mobile-friendly form.

Built for fitness professionals who want more than just a name and number

This template is designed for personal trainers, strength coaches, wellness coaches, and fitness studios that want to qualify leads, screen for readiness, and personalise the onboarding experience from day one. Instead of juggling back-and-forth emails or playing phone tag, you'll get structured, actionable information that helps you prepare tailored advice and spot any red flags before the consultation call or in-person meet-up.

What's included in this template

• Contact and goal-setting questions to understand what the client wants to achieve (weight loss, strength, mobility, athletic performance, etc.)
• Health screening and readiness questions covering medical history, injuries, medications, and exercise experience
• Training preferences including preferred training style, location (gym, home, outdoors, virtual), and session frequency
• Availability matrix so clients can select the days and times that suit them best
• Custom messaging field for any additional context or questions

The form is fully customisable in Paperform's doc-style editor—add your brand colours, logo, video intro, pricing tiers, or testimonials to make it feel like an extension of your website. You can also connect the form to your CRM, Google Calendar, or email automation tools using Stepper to trigger follow-up sequences, send confirmation emails, or log leads instantly.

Why Paperform for personal trainer consultation requests?

Paperform is trusted by thousands of fitness professionals and wellness businesses because it's built to look professional, work on any device, and integrate into the tools you already use. This template can be embedded on your website, shared via Instagram or Facebook, or sent directly to prospective clients—and because it's mobile-optimised, people can fill it out right after seeing your ad or hearing about you from a friend.

If you want to take it further, use Papersign (papersign.com) to send liability waivers, PAR-Q forms, or training agreements for eSignature once a consultation is booked. Combine that with Stepper workflows to automate your entire onboarding pipeline, and you've got a system that works as hard as you do.

Get started with this Personal Trainer Consultation Request Form and spend less time on admin, more time coaching.