Office Move Environmental & Sustainability Impact Assessment

Make Your Office Move Sustainable with Paperform

Relocating your office or workspace doesn't have to come at the expense of your environmental commitments. This Office Move Environmental & Sustainability Impact Assessment template from Paperform helps facilities managers, sustainability coordinators, and operations teams evaluate, plan, and execute eco-friendly office moves that align with your organization's green initiatives and LEED certification goals.

Why Environmental Assessment Matters for Office Moves

Traditional office relocations can generate significant waste—from packing materials and furniture disposal to increased carbon emissions from transportation. For businesses committed to sustainability, every move is an opportunity to demonstrate environmental stewardship, reduce your carbon footprint, and make progress toward net-zero goals.

This comprehensive assessment form captures critical data about your move's environmental impact, calculates carbon footprints, sets waste diversion targets, and helps you select vendors who share your green values.

What This Sustainability Assessment Form Includes

Our template guides you through every aspect of sustainable office relocation planning:

• Move overview and scope: Capture basic details about your relocation including square footage, distance, number of employees, and timeline
• Carbon footprint estimation: Calculate transportation emissions based on move distance, vehicle types, and load volumes
• Waste audit and diversion goals: Assess existing furniture and equipment, plan for donation, recycling, and responsible disposal
• Sustainable packing materials: Track eco-friendly alternatives to bubble wrap, foam peanuts, and single-use plastics
• Energy and utilities assessment: Plan for energy-efficient systems in your new space and proper decommissioning of the old location
• Green vendor selection criteria: Evaluate moving companies, furniture suppliers, and service providers based on sustainability certifications and practices
• LEED certification alignment: Document how your move supports LEED points and green building standards
• Post-move measurement: Set KPIs for tracking actual environmental impact versus projections

Built for Sustainability-Focused Organizations

Whether you're a corporate facilities team working toward ESG targets, a property management company supporting tenant relocations, or a government office meeting sustainability mandates, this template adapts to your specific environmental goals and reporting requirements.

The form uses conditional logic to show relevant questions based on move type, company size, and certification requirements—keeping the assessment streamlined while capturing comprehensive data. Built-in calculations provide real-time carbon footprint estimates and waste diversion percentages as stakeholders complete the form.

Seamless Integration with Your Green Workflow

Paperform makes it easy to turn assessment data into action. Connect your submissions directly to:

• Project management tools like Asana, Monday.com, or Notion to automatically create sustainable move action items
• Google Sheets or Airtable for centralized sustainability tracking and year-over-year impact comparison
• CRM and communication platforms to share environmental goals with vendors and stakeholders
• Slack or Microsoft Teams to notify your sustainability committee when assessments are submitted

For teams looking to automate even further, Stepper (stepper.io) can transform each submission into a multi-step approval workflow—routing vendor selections through procurement, triggering waste audit schedules, and ensuring every sustainability checkpoint is completed before move day.

Professional, On-Brand Environmental Forms

First impressions matter, especially when working with eco-conscious vendors and employees. Paperform's doc-style editor lets you customize this assessment to match your brand guidelines and sustainability messaging. Add your company logo, incorporate photos of your green initiatives, embed videos explaining your environmental commitments, and choose colors and fonts that reflect your organization's identity.

Forms can be shared via direct links, embedded on your intranet or facilities portal, or sent directly to relevant stakeholders. Each submission can trigger customized confirmation emails with next steps, resources for sustainable packing, or links to approved green vendors.

Support LEED Certification and ESG Reporting

For organizations pursuing LEED certification or reporting on ESG (Environmental, Social, Governance) metrics, documentation is critical. This template helps you:

• Track materials with recycled content and low-VOC emissions
• Document waste diversion rates required for LEED MR (Materials and Resources) credits
• Capture vendor sustainability certifications and green business credentials
• Calculate Scope 3 emissions from transportation and purchased goods
• Generate reports that feed directly into your annual sustainability disclosures

All submission data is stored securely in Paperform with SOC 2 Type II compliance, and can be exported for annual reports, board presentations, or third-party audits.

Trusted by Forward-Thinking Organizations

Paperform is trusted by over 500,000 teams worldwide who need professional forms without the complexity. Whether you're a sustainability manager at a Fortune 500 company, a facilities coordinator for a university campus, or a green building consultant advising multiple clients, this template gives you the structure and flexibility to assess environmental impact efficiently.

Get Started with Sustainable Office Moves Today

Every office move is a chance to walk the talk on sustainability. With this Environmental & Sustainability Impact Assessment template, you can quantify your environmental impact, set ambitious waste diversion goals, partner with eco-friendly vendors, and demonstrate real progress toward your climate commitments.

Start using Paperform today to make your next office move your greenest one yet—no coding required, just smart planning and automated workflows that keep your team aligned on what matters most.